Human Resource Office Administrator

at  Quality Freight Logistics Inc

The position: HR Champion and Office Dynamo
Join our exciting and growing company! We are looking for a dynamic team player who is passionate and self-motivated to take on the dual role of human resource and office administrator. This pivotal position contributes to the smooth operation of the office and involves overseeing a diverse range of human resource activities.
As the office administrator, you’ll be the go-to person for our dedicated staff. You’ll organize and implement efficient filing systems, documents, and processes while keeping the office fully stocked and providing essential support to the team. This role also allows for a creative touch, involving the creation of engaging newsletters, culture-building activities, and event coordination.
The human resource administrator role involves a robust range of responsibilities, such as supporting upper management in recruitment and onboarding, coordinating benefits, collaborating with our partner HR firm ADP, tracking PTO, managing performance reviews, and maintaining employee records.
Our ideal candidate thrives in independent and team settings, bringing fresh enthusiasm and innovative ideas to the office. This position sets the stage for everyone who walks through our doors, demanding warmth, empathy, impeccable communication, and the highest level of integrity and confidentiality.
Prior experience in HR responsibilities, office administration, and proficiency using technology, especially Microsoft Office applications, are essential for excelling in this role. Join an exciting and vastly expanding company in this dynamic role.

HUMAN RESOURCES ADMINISTRATIVE RESPONSIBILITIES:

• Managing and monitoring information in the ADP HR Admin portal, including employee data management, recruiting, onboarding, pay adjustments, PTO Tracking, and HR support case management.
• Assisting in the recruitment, interviewing, and onboarding stages of the hiring process
• Documenting and maintaining records of employee personal information, employment history, performance evaluations, training and development, disciplinary actions, attendance records, policies, health and safety records, and other legal documents.
• Assisting the payroll manager in organizing bi-monthly payroll summaries, including employee pay adjustments, deductions, and reimbursements.
• Collaborating with the ADP human resource specialist on hiring and termination, including policy enforcement best practices.
• Running health and safety protocol training and managing action plans in times of emergency

OFFICE ADMINISTRATIVE RESPONSIBILITIES:

• Preparing the breakroom for the day, checking and maintaining stock, and preparing the energizing coffee.
• Organizing and purchasing for the stock room and office inventory; performing audits of pricing and shopping for best prices
• Create and implement data entry protocols
• Monitoring employee attendance and timekeeping
• Planning and managing culture-building activities such as events, newsletters, anniversary and birthday announcements, and other creative projects
• Monitoring phone, email, and snail-mail communications
• Monitoring and organizing billing and vendor invoices
• Managing recycling program
• Communicating with property management
• Tracking and monitoring office assets
• Building security protocols, monitoring, and employee setup