Human Resources Administrative Assistant

at  Spencer Construction

STARTING SALARY HIRING RANGE $17.00 - $20.00 DEPENDING ON EXPERIENCE

We are a fast-paced, growing construction company that delivers safety, quality, and on-time work, that specializes in heavy civil construction that includes earthwork, concrete work, steel erection and more.
The Human Resources Administrative Assistant assists the HR Manager and HR team in the daily operations of the human resources functions, duties and responsibilities while helping to maintain a positive workplace atmosphere. The Office and Human Resources Administrative Assistant will focus on establishing partnerships with all departments and senior management to support delivery and execution of HR hiring processes and onboarding.

REQUIRED QUALIFICATIONS

• One or more years Personnel Clerk or similar position experience in a corporate environment.
• Knowledge with HR concepts, practices and procedures.
• Strong skills in interpersonal communication, writing and organization.
• Ability to handle confidential information with great sensitivity.
• Ability to work with limited supervision and high motivation.
• Strong computer skills (Microsoft Word, Excel and HRIS systems)
• Must possess a strong attention to detail and accuracy.
• Must have reliable transportation.
• Must be able to lift 25-50 lbs.
• Must pass a background check and a pre-employment drug test

PREFERRED SKILLS AND ABILITIES

• Experience with Foundation software platforms i.e. HRHQ, WorkMax
• aPHR, PHR or SHRM –CP certification.
• Excellent communication and presentation skills.

• Perform administrative duties using standards and prescribed procedures with limited supervision.
• Interact with internal and/or external customers to answer basic questions and resolve problems within prescribed guidelines.
• Greet and welcome visitors in a warm and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments.
• Maintain the reception area, ensuring it is tidy and presentable with all necessary stationery and materials (e.g., pens, forms, brochures).
• Manage the scheduling of meeting rooms and appointments.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with general administrative tasks such as filing, photocopying, and data entry.
• Maintain and compiles reports from data as needed.
• Maintain and create digital files.
• Assists with recruitment processes by overseeing interview panels, and conducting reference checks.
• Assists the HR team with processing Workers’ Compensation claims and requests for family and medical leave.
• Processes data entry for pay changes, promotions and probationary documents.
• Assists with new employee orientation (benefits and culture presentation).
• Interact with internal and/or external customers to answer basic questions and resolve problems within prescribed guidelines.
• Assist with maintaining the HRIS system and compile reports from the system as needed.
• Maintain and create digital employment files (active and terminated employees).
• Process data entry for new hire paperwork and terminations.

Additional Responsibilities

• Assist the HR department with maintaining accurate and up-to-date personnel records.
• Process and file employee information, including employment applications, employee changes, and other confidential documentation.
• Assist with payroll preparation by providing relevant data (e.g., absences, bonuses, leaves).
• Assist in organizing company events, training sessions, and meetings.
• Conduct exit interviews and separations as needed.
• Assist with open enrollment administration as needed.
• Assist with the additional ad hoc projects or tasks as needed

Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.