Human Resources Analyst A-C, Specialist-Leave Administration

at  State of Louisiana

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

30% EMPLOYEE ADMINISTRATION/STAFFING

The incumbent serves as the initial Human Resources advisor over all human resources activities for classified TO Soil & Water employees as well as unclassified Soil & Water District employees.
The incumbent verifies that all proposed operational activities comply with federal and state laws, Civil Service Commission rules and regulations. individual board commissions’ rules and regulations, and departmental requirements. Certifies and recommends approval to the Human Resources Director for all proposed activities. Independently evaluates, initiates and processes personnel actions.
Coordinates and processes all new hires, performance adjustments, PES, promotions, transfers, reassignments, etc. in LaGov HCM.
Creates drafts of job vacancy announcements in LaCareers in accordance with established Civil Service procedures. Provides the hiring manager with list of eligible candidates. Ensures that all actions are completed in LaCareers within the required timeframes.
Ensures all positions being filled and announced are true vacancies and verifies that the job description is up to date prior to filling. Completes request to fill forms for all vacancies.
Serves as primary contact for receiving and resolving Employee Administration issues/problems for assigned areas of responsibility. Assists employees with Louisiana Employees On-line (LEO) access and issues/problems. Resolves complex problems and recommends changes in policies and procedures to eliminate future problems to management.
Stays abreast of changes, as related to assigned areas, by regularly conferring with the Human Resources Manager and the Human Resources Director. Advises personnel liaisons in area of responsibility of pertinent changes as they occur.
Prepares correspondence relative to assigned Employee Administration areas for approval by Human Resource Director.
Sends reminders to agency supervisors regarding employee work contract expiration dates, such as probationary period expirations and job appointments terminating and details to special duty ending. Enters all retroactive time entry corrections into LaGov HCM. Advises time administrators of the correct time entry procedures regarding FMLA, FLSA, Military leave, educational leave, holidays, disciplinary leave entries, etc.
Review time entries for correctness and assists with necessary adjustments. Assists in obtaining leave quotas and termination paid leave balances for generating off-cycle checks. Assists with reviewing remuneration statements for accuracy and completeness.
Submits required notification upon separation of employment.
Incumbent must possess a detailed knowledge of policies, procedures, rules, and regulations pertaining to all Benefits programs. The incumbent performs all aspects of benefits administration, including entry into LaGov HCM and eEnrollment, for the following programs: LASERS, Parochial Retirement, Louisiana Deferred Compensation, all health insurance programs with the Office of Group Benefits, miscellaneous insurance vendors, Flexible Benefits plans, etc.
Counsels employees concerning the various employee benefits and benefits options; ensures that employees are informed of all new programs and available coverage within existing programs; assists employees in the proper completion and filing of various benefits forms, etc. Enrolls and orients new employees within assigned area concerning the total benefits package.
May counsel employees during the pre-retirement process to ensure they have the proper documents, certificates, etc., that are necessary for completing retirement applications.
Responsible for monthly Parochial Retirement Earnings and Contributions Reporting for Soil & Water District employees which includes running reports on the first week of the month and completing Parochial forms and mailing the forms to Parochial to be received before the 15th of each month.
Responsible for processing Outside employment form for employees in assigned areas. Incumbent will ensure all necessary signatures are obtained up through the Appointing Authority at initial request and annual renewal. Sets up monitoring of tasks.
Conducts CATS training for new users and time administrators. Provides new employees with instructions on the time entry process and importance of completing timely and accurate entries, the approval process, etc. Works with time administrators, supervisors, and employees to reduce common, recurring errors in CATS. Ensures all LDAF prospective employees in assigned area are drug tested in accordance with departmental policy.
Responsible for receiving and responding to Corporate Cost Control regarding unemployment claims. Acts as agency representatives when disputing claim. Submits invoice to Finance for processing.

Please refer the Job description for details