Human Resources Assistant/Generalist

at  First Security Bank

First Security Bank offers career opportunities for diverse, professional, and energetic individuals who foster a culture that values critical thinking, problem solving and who execute operational excellence.
Important Information Regarding Application Process: Please note that we do not accept resumes and encourage applicants to include work history on our formal application available via the “Apply Now” link. *Data from resume cannot be downloaded into application. We invite you to view additional job opportunities at https://www.fsbank.com/about/join-us/.

SUMMARY

First Security Human Resources Department is seeking a motivated self-starter to assist with recruiting and administrative support of the day-to-day operations, while serving as a backup for FMLA, COBRA, disability and payroll duties. This position requires employees to work on-site.

QUALIFICATIONS | EDUCATION | EXPERIENCE | SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED required.
• Bachelor?s degree with an emphasis in Business, Accounting or HR Management or, 1-2 years of experience with recruiting, employee classification, employee relations, principles and practices of human resources management, employment law, handbook policies, regulations and procedures related to human resources activities is required.
• 1-2 years of working experience in topics such as insurance, payroll, employee benefits, HIPPA compliance, FMLA, ADA, COBRA, disability, disclosure requirements and timelines, etc. is also preferred.
  HOURS OF AVAILABILITY: Regularly Scheduled Hours: 40 (+) Hours per week | Monday- Friday 8:00am-5:00pm | *Extended working hours may be required.

SOFT SKILLS

Foster a culture that values critical thinking and problem solving, engagement, inclusion, diversity, and execute operational excellence. Establish positive and productive work relationships; able to generate trust, ability and willingness to give and receive honest, balanced feedback. Willingness to adhere to a strict ethical code of conduct.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Protect bank operations and maintain employee and applicant confidence by adhering to strict privacy and confidentiality standards.
• Provide internal and external customers with exceptional customer service and executes operational excellence. In person and when on the phone: Greet every customer with a smile, maintain eye contact, call them by name, stay connected in the conversation and let them know they are appreciated.
• Ability to effectively communicate and present information before groups comprised of potential applicants, employees, and/or management staff.
• Ability and willingness to become knowledgeable in First Security Bank?s Employee Handbook policies and procedures to ensure specific protocols are followed.
• Attain knowledge of essential Human Resources policies and procedures. Ability to acquire an understanding of compliance with federal, state, and local laws regarding employment.
• Ability and willingness to lead others, embrace challenges, be a self-starter, multi-task, complete assignments in a timely/accurate manner and promote teamwork.

PRIMARY RECRUITING DUTIES:

• Assist with the duties related to recruitment including but not limited to;
• Review essential duties and responsibilities with management and update job description accordingly,
• Draft job descriptions as needed,
• Post positions via electronic ATS system, intranet, bank website, job boards, etc.,
• Answer recruiting related questions,
• Review applications and conduct prescreens,
• Coordinate and schedule interviews,
• Perform background checks,
• Extend job offers,
• Coordinate drug screen appointment and first day details.
• Assist with the presentation of New Hire Onboarding?s policy, procedure, and benefit information to small groups of new employees both in person and via Microsoft Teams video conferencing.
• Assist with ordering, setting up and cleaning up lunch for New Hire Onboarding.
• Attend job fairs, career expos and other outreach opportunities.
• Review new hire documentation and accurately enter information into HRIS system.
• Update employment records throughout the employee life cycle from onboarding to termination.
• Prepare and complete all required applicant tracking for Affirmative Action plan.
• Prepare and assess quarterly, semi-annual, and annual recruiting efforts.
• Assist with distributing annual disclosures, special projects, and ACA compliance.
• Operate computer, keyboard, telephone, scanner, and copier. Strong computer skills including general knowledge in MS Office Outlook (email and calendar), typing, 10-key and the internet. Strong working knowledge in Excel is required along with the ability to learn and use internal banking software, accounting/payroll systems (ADP), insurance and benefit websites.
• Must be able to arrive at work on time, work on-site, travel as needed to branch locations or recruiting opportunities and work cooperatively with other coworkers. A valid driver?s license and personal vehicle that can be used for business travel purposes is required.

PRIMARY ADMIN DUTIES:

• Serve as a primary contact for answering department phone calls and addressing questions via e-mail.
• Greet employees and incoming visitors.
• Assist with preparation, order, and distribution of new hire packets, name badges, desk plates, and business cards.
• Prepare and distribute key fobs and alarm codes.
• Assist with reconciliation and submission of miscellaneous department bills.
• Assist with NMLS and Credit Life license enrollments and terminations.

BACK-UP DUTIES:

• Willingness to assist payroll team in all aspects and requirements related to payroll.
• Serve as backup contact for short-term and long-term disability claims.
• Submit claim paperwork to carrier and follow claim through the approval/denial process.
• Serve as backup contact to prepare, administer, and track all FMLA and ADA requests.
• Complete all online compliance Teal Training courses timely.
• Work location and/or additional duties may be assigned or required by management.
  SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.