Human Resources Assistant

at  Mission Association for Community Living

ABOUT US

For more than 65 years, Mission Association for Community Living (MACL) has been serving both children and adults with intellectual disabilities and their families with a vision for “an inclusive and caring community where each person has choice, opportunity and a fulfilling quality of life”. Offering a continuum of care through the lifespan, MACL’s children’s programs, family services, supported housing, social/recreational and employment services are delivered by 200 committed staff and an annual budget of over $16M.

EDUCATION AND EXPERIENCE

· Grade 12 plus related secondary courses and/or an equivalent combination of education, training and experience
· One to two years of administrative experience, ideally in a human resources department

QUALIFICATIONS

· Excellent interpersonal skills, ability to work within a team
· Proficient written and oral communication skills in English language
· Demonstrated high accuracy and attention to detail
· Ability to verify, research, collect data and run reports Proficiency in Microsoft office suite’s Outlook, Word, and Excel, including creating reports with pivot tables
· Ability to type rapidly (minimum keyboarding speed of 50 words per minute) and accurately
· Outstanding organizational skills and ability to prioritize workload and work under time pressures to meet deadlines
· Demonstrated flexibility to meet and adapt to changes in organizational priorities
· Demonstrated ability to respond politely and diplomatically
· Ability to work independently and to resolve administrative issues/problems
· Demonstrated tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature
· Clear criminal record check

THE ROLE

The Human Resources Assistant performs a variety of administrative and clerical duties in support of MACL’s human resources department such as assisting with the recruitment process, scheduling interviews/orientations, entering data into HRIS systems and maintaining a variety of records in accordance with MACL’s policies and procedures.

5. COMPLETE OTHER DUTIES AS ASSIGNED

· Perform telephone and reception duties such as: answering telephone calls, receiving and relaying messages, greeting visitors, handling enquires and directing visitors, distributing incoming mail and preparing outgoing mail
· Use word processing, desktop publishing, HRIS and other software to prepare materials/documents
· As directed, tasks related to the needs of a program or the larger organization