Job Description:
HR Assistant Overview: Are you looking to kick-start your career in Human Resources? This is the perfect opportunity! At Old Republic Title, our HR department plays a vital role in maintaining a positive and efficient workplace. We are looking for a detail-oriented, driven, and passionate HR Assistant to join our team and help us continue delivering outstanding service to our employees and clients alike. As an HR Assistant, you’ll gain hands-on experience in a variety of HR functions, including Benefits, Payroll, and Employee Relations. Reporting directly to the Chief HR Officer and collaborating with our talented HR Managers, you’ll play a critical role in supporting our team and enhancing the overall employee experience. If you’re organized, love to learn, and want to grow within a company that values its employees, this is the place for you!
Location: Onsite - Minnetonka, MN | Monday - Friday, 8:00 AM - 5:00 PM

Your Key Responsibilities:

• Meeting & Event Coordination: Organize virtual and in-person department meetings, manage scheduling, prepare agendas, and ensure seamless execution, from securing meeting spaces to coordinating tech setup and catering.
• Calendar & Travel Management: Maintain the CHRO’s calendar, scheduling meetings, speaking engagements, and travel. You’ll prioritize time effectively and manage critical commitments with discretion.
• Contract & Document Management: Assist with maintaining service agreements in our Contract Management Platform and support document management tasks such as scanning, copying, and maintaining employee personnel files.
• Onboarding Support: Facilitate onboarding logistics for new HR employees, including workstation setup, access requests, and preparing the first-day agenda in collaboration with hiring managers.
• Project Management: Take charge of special projects, creating impactful PowerPoint presentations, audit reports, spreadsheets, and agenda materials to support various HR initiatives.
• Expense & Invoicing: Prepare, reconcile, and submit the CHRO’s expense reports. Handle monthly invoicing and ensure timely submission and balancing for the department.
• Administrative Assistance: Answer and direct phone calls, handle incoming mail, and manage office supply orders for the HR and Benefits teams to keep things running smoothly.
• Benefits & Payroll Support: Assist with weekly audits of ESSOP/401(k) reports, upload benefits-related documents to Workday, process weekly Flexible Spending Account reports, and help benefit-eligible employees with enrollments.
• COBRA & Benefits Compliance: Manage COBRA notices and new hire audits, ensuring compliance with regulations. Help field personnel and employees with benefits-related requests and documentation.
• Special Projects & Mailings: Assist with various HR projects such as sending out benefit documents, preparing Federal Express packages, and even mailing baby gifts to employees to foster engagement and positivity within the team.

Why You’ll Love Working Here:

• Learn and grow: This is an ideal role for someone eager to explore different areas of HR, with opportunities for hands-on learning in Benefits, Payroll, and Compliance.
• Collaborative environment: You’ll be working alongside a supportive, dedicated team that values open communication and innovation.
• Make an impact: Your role will directly contribute to the success of the HR team and the positive culture of Old Republic Title.

What We’re Looking For:

• Organized & Detail-Oriented: You have a natural talent for staying on top of deadlines and managing multiple tasks simultaneously.
• Communication Rockstar: Your written and verbal skills are clear, professional, and business-appropriate.
• Tech-Savvy: You’re proficient in Microsoft Office Suite and Outlook, and you have the curiosity to learn new systems quickly.
• Team Player: You thrive in fast-paced environments and are always eager to jump in and help out where needed.
• Professional & Discreet: You understand the importance of confidentiality and handle sensitive information with care.

Qualifications:

• High school diploma or equivalent; preference for post-secondary education or an Associate degree.
• 2 years of administrative or service industry experience preferred.
• At a minimum, the ability to work 8:00 a.m. to 5:00 p.m., Monday through Friday, in the office. OT as requested by management.
• Strong organizational skills and the ability to work effectively under pressure.

Join Our Team! If you’re ready to kick-start your career in HR and work in a supportive, growth-oriented environment, we’d love to hear from you. At Old Republic Title, we’re not just offering a job—we’re offering the opportunity to grow with us and contribute to something special.

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We offer a competitive salary, and an excellent benefit package including health, life, and disability insurance; paid time off; and retirement plans
Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.
For California applicants, please click the following link to view our
CCPA Applicant Notice
Old Republic Title is an Equal Opportunity Employe

• Meeting & Event Coordination: Organize virtual and in-person department meetings, manage scheduling, prepare agendas, and ensure seamless execution, from securing meeting spaces to coordinating tech setup and catering.
• Calendar & Travel Management: Maintain the CHRO’s calendar, scheduling meetings, speaking engagements, and travel. You’ll prioritize time effectively and manage critical commitments with discretion.
• Contract & Document Management: Assist with maintaining service agreements in our Contract Management Platform and support document management tasks such as scanning, copying, and maintaining employee personnel files.
• Onboarding Support: Facilitate onboarding logistics for new HR employees, including workstation setup, access requests, and preparing the first-day agenda in collaboration with hiring managers.
• Project Management: Take charge of special projects, creating impactful PowerPoint presentations, audit reports, spreadsheets, and agenda materials to support various HR initiatives.
• Expense & Invoicing: Prepare, reconcile, and submit the CHRO’s expense reports. Handle monthly invoicing and ensure timely submission and balancing for the department.
• Administrative Assistance: Answer and direct phone calls, handle incoming mail, and manage office supply orders for the HR and Benefits teams to keep things running smoothly.
• Benefits & Payroll Support: Assist with weekly audits of ESSOP/401(k) reports, upload benefits-related documents to Workday, process weekly Flexible Spending Account reports, and help benefit-eligible employees with enrollments.
• COBRA & Benefits Compliance: Manage COBRA notices and new hire audits, ensuring compliance with regulations. Help field personnel and employees with benefits-related requests and documentation.
• Special Projects & Mailings: Assist with various HR projects such as sending out benefit documents, preparing Federal Express packages, and even mailing baby gifts to employees to foster engagement and positivity within the team