Human Resources Assistant - Part Time

at  Jewish Community Center of Greater Rochester Inc

The Louis S. Wolk Jewish Community Center of Greater Rochester is located alongside the Erie Canal in Brighton and is a 200,000 square foot facility that houses our state-of-the-art Fitness, Wellness and Recreation programming, an Aquatics Center, a professional Theatre, Children’s Center and our Summer Camp Programs.
We pride ourselves on providing our members with quality educational, cultural arts and social programming, and we are an inclusive community center that welcomes people of all faiths, backgrounds, and ages.
We are looking for a part time Human Resources Assistant to support administrative tasks including recruiting, onboarding, and compliance. We are seeking an individual with strong attention to detail and excellent interpersonal skills to provide effective, efficient, professional and friendly service/support for the full team.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Support the recruiting process to include application review, screening, reference and background checks, communication with managers and candidate onboarding
• Post job opportunities, prepare and distribute job offers, and set up orientations and mandatory trainings.
• Perform project work as assigned including dissemination of the Employee Handbook and tracking of signoffs and trainings
• Create SOP’s for new procedures (new hire onboarding, rehire onboarding, E I-9’s, etc.)
• Serve as main point of contact for candidates in the pre-employment process, providing prompt responses, professionalism and a welcoming environment
• Ensure compliance with NYS, federal and organizational requirements for all new hires with special attention to staff working in childcare, day camp and overnight camp
• Conduct new hire orientation to welcome all and serve as an ongoing resource for staff
• Maintain the integrity and confidentiality of human resource files and records
• Perform data entry and periodic audits of HR files/records to ensure that all required documents are collected, tracked and filed appropriately
• Provide HR clerical support for a variety of tasks with the goal to streamline and create efficiencies whenever possible
• Assist, as needed, with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings
• Assist other department(s) with letter acknowledgements, mail merges, labels, reports, preparing spreadsheet and maintaining databases, as needed.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree, preferred
• Related experience, preferred

OTHER REQUIREMENTS:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform within the described work disabilities to perform within the described work environment.

• Normal office environment

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Support the recruiting process to include application review, screening, reference and background checks, communication with managers and candidate onboarding
• Post job opportunities, prepare and distribute job offers, and set up orientations and mandatory trainings.
• Perform project work as assigned including dissemination of the Employee Handbook and tracking of signoffs and trainings
• Create SOP’s for new procedures (new hire onboarding, rehire onboarding, E I-9’s, etc.)
• Serve as main point of contact for candidates in the pre-employment process, providing prompt responses, professionalism and a welcoming environment
• Ensure compliance with NYS, federal and organizational requirements for all new hires with special attention to staff working in childcare, day camp and overnight camp
• Conduct new hire orientation to welcome all and serve as an ongoing resource for staff
• Maintain the integrity and confidentiality of human resource files and records
• Perform data entry and periodic audits of HR files/records to ensure that all required documents are collected, tracked and filed appropriately
• Provide HR clerical support for a variety of tasks with the goal to streamline and create efficiencies whenever possible
• Assist, as needed, with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings
• Assist other department(s) with letter acknowledgements, mail merges, labels, reports, preparing spreadsheet and maintaining databases, as needed.
• Performs other duties as assigned

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times