Human Resources Assistant

at  Rupertsland Institute

EDUCATION AND EXPERIENCE:

• Post secondary education (Bachelor Degree preferred) in Human Resources is required. Applicants with no HR education will not be considered.
• Minimum of 2 years experience in customer service is required.
• Experience in administration is an asset.
• Experience in a non profit and Indigenous organization are assets

SKILLS AND QUALIFICATIONS:

• Knowledge of Métis history, culture, and people, is an asset.
• Strong knowledge of employment and health and safety legistlation is required.
• Knowledge of HR activities, including but not limited to, onboarding and orientation, benefits, employee engagement, performance management, employee relations, and offboarding.
• Exceptional interpersonal skills, professionalism, and a positive attitude.
• A proven track record of building collaborative relationships with a variety of internal and external stakeholders.
• Strong cultural and political sensitivity and awareness.
• Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion. Confidentiality is an essential requirement.
• Ability to thrive in a dynamic, fast-paced environment and be adaptable and flexible to changing priorities; ability to handle multiple tasks and projects concurrently.
• Strong writing skills with the ability to write and prepare clear, concise written documents.
• Strong verbal and written communication skills, with the ability to effectively communicate with various stakeholders.
• High attention to detail.
• Strong organizational and time management skills.
• Adhere to ethical standards for Human Resources professionals by modeling appropriate behavior to balance the interests of all stakeholders.

THE ROLE

Position Status: Full Time (40 hours/week), 1 Year Contract with Possibility of Becoming Permanent

RESPONSIBILITIES:

• Assist with full cycle recruitment including creating job postings, position profiles, and interview guides; posting job advertisements; and conducting prescreens, interviews, reference checks, and offers (excluding senior level positions).
• Attend career fairs.
• Coordinate new hire onboarding, and assist with HR orientation for new hires and New Hire Checkins with staff.
• Assist with pension and benefits administration, including enrollments and disability leaves.
• Lead employee engagement initiatives and promote employee engagement, commitment, and motivation of employees by assisting with strategies to enhance morale and workplace culture.
• Assist with performance management, including performance management administration.
• Assist with Health and Safety (H&S) tasks and initiatives, including, preparing documentation, completing H&S checklists, developing H&S resources resources, etc.
• Assist with exit interviews and coordinate employee offboarding.
• Create memoranda, coorespondance, reports, letters, and other employment documentation.
• Maintain paper and electronic employee and HR files.
• Stay updated with legislation changes, compliance regulations and industry best practices and apply knowledge of employment legislation and government reporting regulations affecting HR functions.
• Ensure compliance with relevant employment and OHS legislation.
• Willingness and ability to work evening and weekends, and travel, as required.
• Willingness and ability to attend RLI events.
• Other duties as required.