Human Resources Assistant

at  Seven Oaks General Hospital

Requisition ID: 365870
Position Number: 20058404
Posting End Date: Open until filled
City: Winnipeg
Employer: Seven Oaks General Hospital
Site: Seven Oaks General Hospital
Department / Unit: Human Resources - SOGH-1
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: ASAP

POSITION OVERVIEW

Working as a member of the Human Resource Services Team, the incumbent is responsible for the effective and efficient provision of administrative support to the Director of Human Resources, Human Resources Consultants and the Human Resources Associate. Duties include efficient reception at the Human Resources Services counter; acting as a liaison with departments and staff at all levels; answering incoming telephone calls; taking and relaying messages; taking meeting minutes, answering inquiries; filing and maintaining an accurate employee filing system of approximately 10,000 files; following up on problems related to completion of required paperwork as necessary; utilizing Microsoft Office, types from rough draft, a variety of general correspondence and reports; assisting with special projects; arranging and scheduling appointments, meetings and interviews; reviewing incoming correspondence and handling material which does not require the Consultant’s attention; record keeping; computation of statistics; back up to ESP Administrator for payroll runs, primary contact for Success Factors trouble shooting and arranges courier pickup and delivery.

EXPERIENCE

• One-year previous office experience in the Human Resources field required, preferably in a large unionized environment.

EDUCATION (DEGREE/DIPLOMA/CERTIFICATE)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• Successful completion of a Human Resources Management Certificate.

QUALIFICATIONS AND SKILLS

• Typing 50 wpm.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Outlook) required.
• Knowledge of ESP, SAP and SuccessFactors.
• Must have excellent organizational, interpersonal, communication (verbal and written) skills and problem-solving abilities and the initiative to follow through on matters independently.
• Must have the ability to set up spreadsheets and databases required.
• Must have file management and data entry experience.
• Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.
• Must have the ability to use discretion and tact when providing information and/or referring questions as appropriate within the Centre or to outside agencies.
• Must be able to work effectively under stress and meet deadlines.

PHYSICAL REQUIREMENTS

• Fast-paced, high stress environment with a heavy workload.
• Frequent interruptions and lack of workspace.
• Significant interaction with staff and public.
• Physical activities including climbing, step ladder and bending and reaching for files.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process