Human Resources Assistant

at  Superior Grocers

POSITION SUMMARY:

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department.

JOB REQUIREMENTS:

Education:

• High School Diploma or its equivalent

Experience:

• Minimum of one year experience in professional office

Knowledge:

• Microsoft Office (Word, Excel, PowerPoint)

Skills and Ability:

• Excellent Communication Skills
• Ability to multi-task
• Bi-Lingual (Spanish and English)
• Regular attendance and punctuality

Pay Rate: $20.00 to $23.00

Filing, Phones, Visitors, Deliveries, and VOE’s

• Create new personnel files.
• Alphabetizing loose paper work.
• Retrieving rehire and terminated personnel files.
• Compile personnel files for subpoena requests.
• Prepare legal files.
• Verifications of Employment - The Work Number, State/Federal Agency Requests, EDD.
• Handle supply requests and distribute to department, including ensuring break room supplies are replenished.
• Prepare and gather quarterly meal acknowledgement forms.
• Answer/Direct phone calls from multi-line phone system.
• Greet/Direct visitors.
• Make conference room reservations for meetings/events.
• Handle incoming and outgoing mail and packages via ups, FedEx, DHL, and ACC.
• Contacting the correct person to assist the employees or visitors in the HR Lobby.
• Collecting applications for employment from walk-in applicants and distributing to appropriate parties.
• Company mail distribution.
• Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets LOA, EDD, and Warnings.
• Process Disability and Paid Family Leave claims on a daily basis.
• Respond to Unemployment Claims via Equifax.
• Responsible for law compliance with FMLA/CFRA, ADA and other Leaves, and process all requests for time off.
• Enter all warnings, suspensions, and till variances in the UKG system.
• Enter changes of address, phone number, and emergency contacts in the UKG system.
• Translating documents from English to Spanish and vice versa for the HR Department.
• Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets.
• Assisting with employee acknowledgement forms – preparing packets for stores, auditing for completion.
• Assisting with filing and organizing employee files.
• Performing special assignments as requested.