Human Resources Assistant

at  United Nations

Org. Setting and Reporting
This position is located in the Compensation and Classification Section (CCS) in the Office of Human Resources (OHR) of the Department of Management Strategy, Policy and Compliance (DMSPC). The Human Resources Assistant will report to the Human Resources Officer and the Senior Human Resources Assistant, and provide technical/programme support to the team responsible both for the conduct of salary surveys and for the promulgation of the results of salary surveys as well as administrative support (e.g., recruitment, financial management, procurement).
Responsibilities
Under the supervision of the Human Resources Officer and the Senior Human Resources Assistant, the Human Resources Assistant: - Supports with: (a) carrying out administrative tasks in order to facilitate the conduct of comprehensive salary surveys and the promulgation of survey results by (initiating standard correspondence for the preparatory phase of the survey; (b) obtaining the latest local legislation on salaries, social benefits and income taxation and analyzing them with Human Resources Officers in the team; (c) constructing salary scales based on survey data; (d) compiling documentation for the meetings of the Headquarters Steering Committee on salary surveys and taking notes during meeting of the Steering Committee; (e) drafting Global Announcements to the UN Common System organizations to promulgate the survey results; (f) generating and compiling documents for reporting to the comparator employers and transmitting those to the Local Salary Survey Committees (LSSCs); (g) ensuring the proper filing of all related documents, and maintaining the databank on comparator employers; (h) updating the OneHR webpage on salaries; (i) responding to queries on salary matters from internal and external sources. - Supports with processing interim salary data submitted by the LSSCs in order to ascertain the amount of adjustment, if warranted, to salaries and allowances and to implement the results by: (a) reviewing the completeness and accuracy of salary data and computations presented by the LSSC; (b) ensuring that the data on salaries and allowances from each comparator employer are in line with those approved during the comprehensive survey; (c) reviewing the latest local legislation on salaries, social benefits and income taxation, and making the necessary adjustments to the formula on the spreadsheet; (d) obtaining additional information and/or clarification from the LSSC, where required; (e) discussing complex issues with the compensation officers or with the senior salary administration assistant, such as calculation or handling certain salary survey data; (f) creating revised salary scales reflecting the above adjustments; (g) drafting Global Announcements to the UN Common System organizations to promulgate the results of the interim survey; (h) peer review interim surveys conducted by other colleagues; (i) undertaking tasks relating to the filing of documents, maintenance of the databank and the HR Information Systems. - Provides administrative support with respect to the procurement of goods and services, the processing of invoices, financial management (e.g., budget and cost-recovery contributions) and the recruitment, on- and off-boarding of personnel. - Supports with the annual calculation of the rates of Mission Subsistence Allowance and the processing of requests for ad-hoc Daily Subsistence Allowance rates. - Performs any other functions as may be required to support the team.
Competencies
Professionalism: Strong knowledge of compensation and salary survey data processing. Knowledge of human resources (compensation) policies, procedures and practices and ability to interpret and apply them in an organizational setting. Strong data analysis skills, is detailed oriented, Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Not available.
Work Experience
A minimum of seven (7) years of experience in compensation/benefits, human resources, administrative services, finance, or related field is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree. Experience in data analysis/data processing with the use of Microsoft Excel tables is desirable. Experience in using an Enterprise Resource Planning (ERP) system, such as Umoja or similar, is desirable. Experience in the interpretation of human resources and administrative policies in the United Nations common system or comparable international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This post is financed by extrabudgetary funds. Appointment or assignment against this position is for an initial period of one (1) year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee

Please refer the Job description for details