Human Resources Assistant

at  Vitrolife Group

At the Vitrolife Group, we work every day to unlock the full potential of science and technology to reduce the barriers towards building a family. Together we help our customers and their patients to fulfill the dream of having a baby.
Job Summary:
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Duties/Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Coordinates recruitment and schedule interviews as requested. Tracks status of candidates in Team Tailor and responds with follow-up letters at the end of the recruiting process.
• Conducts or assists with new hire orientation.
• Assist with onboarding and offboarding as needed.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for staff.
• Provides administrative support to the HR department.
• Assists with planning and execution of special events such as Open Enrollment, employee recognition events, holiday parties, and retirement celebrations.
• Schedules meetings on behalf of HR team.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Fluent in English and Spanish preferred, but not required.

Education and Experience:

• Associate’s degree is required in Human Resources or related field.
• At least two years’ related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up-to 15 pounds at times.

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Coordinates recruitment and schedule interviews as requested. Tracks status of candidates in Team Tailor and responds with follow-up letters at the end of the recruiting process.
• Conducts or assists with new hire orientation.
• Assist with onboarding and offboarding as needed.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for staff.
• Provides administrative support to the HR department.
• Assists with planning and execution of special events such as Open Enrollment, employee recognition events, holiday parties, and retirement celebrations.
• Schedules meetings on behalf of HR team.
• Performs other duties as assigned