Human Resources Assistant

at  Westbrook Health Services Inc

Summary: The Human Resources Assistant provides essential support to the HR department by assisting with daily operations, maintaining employee records, and facilitating communication within the organization. This role requires a high level of confidentiality, strong organizational skills, and the ability to handle multiple tasks efficiently.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet agency needs.

• Maintain employee records and ensure compliance with all applicable policies, laws, and regulations
• Prepare and process HR documentation.
• Serve as a point of contact for employee inquiries regarding Human Resource matters and direct them to the proper HR team member.
• With the direction of the CHRO and Employee Relations Specialist, conduct regular audits on employee information and files to ensure accuracy.
• Communicate with other departments to facilitate HR-related initiatives.
• Support onboarding new employees by completing needed paperwork, employment verifications and background check processes.
• Provides support in coordination of employee events or other related activities.
• Ensuring good relations and communication with all members of the team and respond politely and in a timely fashion to internal and external customers.
• Assist with training education sessions and employee development programs.
• Support HR projects and initiatives as needed.
• Stay updated on HR best practices and changes in employment law.
• Complies with federal, state and company policies, procedures and regulations
• Maintains confidentiality of all information and complies with HIPAA regulations.
• Demonstrates knowledge of and supports Westbrook Health Services mission, vision, values, policies and procedures, operating instructions, confidentiality standards and code of ethical behavior

QUALIFICATION REQUIREMENTS:

• Strong customer service skills.
• Must be able to work in a team environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle sensitive information with discretion.
• Familiarity with HR software and Microsoft Office.

EDUCATION AND/OR EXPERIENCE:

• Associate’s degree in related subject required, bachelor’s degree preferred. HR Certification preferred (PHR or SHRM-CP or equivalent)
• Experience working in a HRIS (UKG, ADP, Kronos, etc.)
• Minimum 2 years’ Human Resources experience working in a fast-paced environment.
• Must pass Criminal Investigation Background and DHHR background checks as well as post offer drug screen.
  Physical Requirements: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is required to stand and stoop, kneel, walk and stand for extended periods of time. The employee must occasionally lift and carry up to 25 pounds. The employee is occasionally required to carry and set up tables, chairs, boxes of supplies, and other necessary equipment.
  The professionals at Westbrook Health Services believe in promoting the well-being of individuals and families struggling with a wide range of challenges. Our staff meets the needs of over 7,000 people annually. Experienced and compassionate, we empower people to achieve wellness with the guidance of our knowledgeable and experienced staff.
  Westbrook Health Services provides a comprehensive, low-cost benefits package to all full-time employees that includes medical, dental, vision, life, short and long-term disability, critical illness, accident, and pet insurance coverage options. Paid time-off, paid holidays, and paid training provide a healthy work life balance.
  Westbrook provides Equal Employment Opportunity to all employees and applicants. Employment decisions are made based upon an individual’s skills and qualifications without regard to race, color, creed, religion, sex, age, national origin, citizenship, disability as defined in the law, veteran status, sexual orientation, pregnancy and related conditions, genetic information, gender identity or any status or characteristic protected under applicable federal, state, or local laws. Westbrook also prohibits unlawful discrimination based upon the perception of those characteristics or any association with a person who is perceived to have any of those characteristics. Discrimination based on any of these factors is totally inconsistent with our philosophy of doing business and will not be tolerated at any time.
  Qualified individuals with bona fide disabilities, as the term “disability” is defined in the law, are entitled to reasonable accommodations in the application process and in their employment. Although Westbrook is responsible for providing reasonable accommodations, the responsibility for identifying whether accommodation is needed and what constitutes a reasonable accommodation is shared jointly by the employee and Westbrook

• Maintain employee records and ensure compliance with all applicable policies, laws, and regulations
• Prepare and process HR documentation.
• Serve as a point of contact for employee inquiries regarding Human Resource matters and direct them to the proper HR team member.
• With the direction of the CHRO and Employee Relations Specialist, conduct regular audits on employee information and files to ensure accuracy.
• Communicate with other departments to facilitate HR-related initiatives.
• Support onboarding new employees by completing needed paperwork, employment verifications and background check processes.
• Provides support in coordination of employee events or other related activities.
• Ensuring good relations and communication with all members of the team and respond politely and in a timely fashion to internal and external customers.
• Assist with training education sessions and employee development programs.
• Support HR projects and initiatives as needed.
• Stay updated on HR best practices and changes in employment law.
• Complies with federal, state and company policies, procedures and regulations
• Maintains confidentiality of all information and complies with HIPAA regulations.
• Demonstrates knowledge of and supports Westbrook Health Services mission, vision, values, policies and procedures, operating instructions, confidentiality standards and code of ethical behavio