Human Resources Associate (Operations)
at Skyrocket Studios
Work from Home, , Philippines -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 13 Nov, 2024 | Not Specified | 15 Aug, 2024 | 1 year(s) or above | Communication Skills,Slack,Hr Operations,Privacy Regulations,Hr Administration | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
QUALIFICATIONS:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1-3 years of experience in HR operations, HR administration, or a similar role.
- Strong understanding of HR processes, systems, and data management.
- Experience with HRIS platforms like KAMI Workforce; familiarity with JazzHR is a plus.
- Proficiency in using Google Workspace, Slack, and ClickUp.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities in a remote work environment.
- Strong communication skills, both written and verbal.
- Knowledge of labor laws and data privacy regulations.
Responsibilities:
HR Systems and Data Management
Oversee and maintain the Human Resource Information System (HRIS) to ensure accurate, secure, and up-to-date employee data.
- Manage employee data, including personal information, job details, and employment history, ensuring compliance with data privacy regulations.
- Generate HR reports and analytics to provide insights into workforce trends, demographics, and other key metrics.
- Employee Records Management
- Create and maintain employee 201 files and ensure that all documentation is complete, accurate, and accessible through Google Workspace.
- Organize and maintain digital files, ensuring records are securely stored and easily accessible to authorized personnel.
- Prepare and organize employee records for internal and external audits, ensuring compliance with legal requirements.
- Employee Onboarding and Offboarding Support
- Coordinate the onboarding process using ClickUp to track tasks, including creating employee records, setting up system access, and distributing onboarding materials.
- Manage the setup of new employee accounts and access to company systems, ensuring new hires are fully equipped to work remotely, with communication facilitated through Slack.
- Facilitate the offboarding process, including deactivating employee accounts and retrieving company assets, and tracking the process in ClickUp.
- Payroll and Benefits Administration
- Manage payroll processing using KAMI Workforce, ensuring timely and accurate payment, and resolving any discrepancies.
- Administer employee benefits programs ensuring employees are informed and enrolled in the appropriate programs.
- Provide support to employees with payroll and benefits-related inquiries via Slack, resolving issues promptly.
- IT-Related HR Functions
- Oversee the procurement, setup, and issuance of laptops and other necessary equipment to employees, coordinating tasks in ClickUp.
- Manage the deactivation of employee accounts during the offboarding process and retrieval of company assets.
- Coordinate with external IT support providers to handle technical issues and system maintenance.
- HR Dashboard Management
- Manage and maintain the HR dashboard, ensuring it provides accurate and up-to-date insights into key HR metrics.
- Ensure integration with the HRIS and other relevant systems for real-time data updates.
- Provide training and support to HR team members on using the HR dashboard effectively, utilizing Google Workspace for documentation and training materials.
- HR Administration Support
- Assist in the preparation, distribution, and storage of HR-related documents, including contracts and offer letters, using Google Shared Drive.
- Support HR projects by coordinating tasks and ensuring timely completion of deliverables through ClickUp.
- Vendor Management
- Assist in the selection and management of HR-related vendors, such as benefits providers and external IT support.
- Monitor vendor performance to ensure services meet company needs and expectations.
- Manage the processing of invoices and payments to vendors, ensuring accuracy and timeliness, with records maintained in Google Workspace.
- Issuing Certificates of Employment
- Handle the process of issuing Certificates of Employment for current and former employees.
- Prepare and issue accurate Certificates of Employment, ensuring compliance with company records and legal requirements.
- Maintain records of all issued certificates in Google Shared Drive for future reference.
- Continuous Improvement of HR Operations
- Continuously evaluate HR operations processes to identify areas for improvement and implement changes to streamline workflows, utilizing ClickUp for task management.
- Leverage technology and automation tools to improve the efficiency and accuracy of HR operations tasks.
- Stay updated on industry best practices in HR operations and integrate new ideas and approaches to enhance processes.
REQUIREMENT SUMMARY
Min:1.0Max:3.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Trade Certificate
Issuing certificates of employment
Proficient
1
Work from Home, Philippines