Human Resources Coordinator - Astra Hotel, Marriott Tribute Brand

at  Astra Hotel Seattle

JOB REQUIREMENTS:

• High School Diploma or GED equivalent
• Associates degree preferred or equivalent combination of education and experience
• At least 2 years administrative or human resources experience preferred
• Prior HRIS experience, UKG preferred
  Astra Seattle is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you need accommodation for any part of the application process because of a medical condition or disability, please call (206) 348-3125 or email Deanne Shawley at Deanne.shawley@astrahotelseattle.com to let us know the nature of your request.

ESSENTIAL JOB DUTIES:

• Assist in managing the recruiting process
• Ensure timely posting of open positions
• Oversee the advertisement of open positions in appropriate venues to attract a diverse candidate pool
• Assist candidates with the application process
• Review applicants daily and move along the application process
• Assist with the pre-screening and interviewing as needed working with the hiring managers to fill their needs
• Coordinate interviews with hiring managers and additional required management as required
• Coordinate pre-selection processes including:
• Conduct background and reference checks timely and follow up with managers with updates on status
• Conduct pre-employment drug screening
• Coordinate onboarding procedures when selection is made by hiring manager
• Manage the onboarding process and new hire paperwork including:
• Create offer letter, and other required paperwork
• Ensure completion of all new hire paperwork and the creation of personnel files
• Ensure all I-9 documentation is properly recorded, filed, and updated in accordance with federal regulations
• Ensure proper employment eligibility on all new hires
• Process hires through data entry in HRIS system (UKG)
• Coordinate Marriott ID’s, email/IT requests for specific positions
• Coordinate access to specific system functions with Dir. of HR and/or GM
• Coordinate uniform ordering including safety shoes as needed, entrance door ID key, locker, etc.
• Conduct Team Member back of the house tour
• Coordinate New Hire Orientation schedule and other required training including TIPS, CPR, etc.
• Assist in managing Payroll
• Verify Timesheets and assist managers with exceptions
• Verify Time Off Requests
• Investigate Payroll Inquiries
• Assist with processing payroll
• Ensure checks are distributed
• Be familiar with SOPs as well as state and federal labor laws while ensuring all regulatory information is posted as required by law
• Maintain personnel files including electronic (HRIS system) and physical files, updating team member information as needed and filing of paperwork
• Ensure team member files and medical files contain required paperwork and are properly maintained and secured
• Assist in the planning and organization of team member activities (i.e. team member of the month, volunteer work, etc.)
• Ensure timely posting or sending of team member activities including birthday and anniversary announcements
• Oversee coordination of community outreach programs and activities/fundraisers
• Oversee preparation of training materials for team members including Marriott Brand training
• Act as the Safety Committee co-chair, attends monthly meetings and conducts meetings as necessary
• Assist with ordering safety shoes
• Assist team members with general concerns referring them to the proper channels for assistance while maintaining confidentiality
• Assist and conduct investigations as needed
• Manage the group benefits process including:
• Meet with newly eligible team members and enrolling or waiving enrollment in benefit plans
• Assist with the annual open enrollment process and communication of changes in plans
• Assist in annual employee opinion survey process
• Initiate/manage off-boarding processes including coordination of final checks, termination of IT systems access and Marriott ID, return of all company property, etc.
• Participate and support all other job functions in the Hotel as necessary
• Other tasks as assigned by the Director of Human Resources