Human Resources Coordinator

at  British Columbia Institute of Technology BCIT

BCIT’s Human Resources department is seeking a temporary, full-time (1.0 FTE) Human Resources Coordinator. The Human Resource Coordinator coordinates and carries out transactions and maintains all records to accurately reflect employee status as it pertains to payroll, compensation, benefits, and other employment information. Coordinates administration of benefit plans and salary changes, and also supports implementation of bargained agreements and employee initiatives. Conducts HRIS and other employment record audits, and also carries out research and analysis. Provides staff with information and explanations related to policies, procedures, collective agreements, and benefit/pension plans.
Note: This competition is open until filled; resumes will be reviewed starting Friday, November 1, 2024.

KEY ACCOUNTABILITIES:

• Carries out transactions by updating information in HRIS and maintaining records to accurately reflect employee status as it pertains to payroll, compensation, benefits and other employment information. Ensures deadlines are met, and records management protocol is addressed.
• Coordinates administration of benefit plans, including multiple pension plans. Determines employees’ eligibility; processes enrolment/change forms; liaises with carriers to resolve issues and notifies them of changes.
• Coordinates administration of salary changes, including calculation of employee seniority and related salary increments.
• Supports the administrative aspects of implementing bargained agreements and employee initiatives, involving collaborative effort with payroll staff, HRIS systems administrator, and other stakeholders.
• Plans, organizes and conducts HRIS and other employment record audits; documents and reports on findings, and makes necessary amendments to records.
• Answers staff queries and provides information and explanations related to policies, procedures, collective agreements, and benefit/pension plans. Develops and delivers training on job-related procedures and related tools.
• Works with other members of the Total Compensation team, and collaborates with other HR functions to support effective delivery of programs and services and ensure others are alerted to emerging issues.
• Participates as a member of various task teams, committees and initiatives, providing input regarding HR coordination, administration and related procedures.
• Participates in the maintenance and streamlining of administrative procedures to support HR operational improvements. Conducts research assignments to support procedural improvements.

QUALIFICATIONS & REQUIREMENTS:

• Completion of Grade 12 plus two years of post-secondary education in a related discipline.
• Minimum 3 years’ related experiencein human resources, including 1 year in a unionized environment. Payroll experience is an asset.
• An equivalent combination of education and experience may be considered.
• Solid communication and interpersonal skills, with ability to provide clear explanations of policy, procedure, and other factual information.
• Ability to develop and maintain effective working relationships and exercise tact and diplomacy in dealing with confidential and sensitive information.
• Solid analytical skills with ability to identify the root cause of administrative problems and take action to resolve.
• Ability to organize tasks to meet deadlines and ensure prompt responses and service excellence.
• Strong aptitude for exacting and precise work.
• Ability to work productively independently and effectively in a team setting.
• Advanced proficiency with standard office systems and applications, including advanced working knowledge of HRIS or similar complex databases.