Human Resources Coordinator

at  Legislative Assembly

Join our dynamic team as an HR Coordinator, where you’ll be at the heart of our HR operations! You’ll handle essential administrative tasks, support recruitment efforts, and maintain smooth union-management relations. As the go-to person for employee inquiries, your strong communication and interpersonal skills will shine. If you’re detail-oriented, love multitasking, and want to make a real impact, we want to hear from you!
The Information and Privacy Commissioner of Ontario is an administrative tribunal responsible for the Freedom of Information and Protection of Privacy Act (FIPPA), the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Personal Health Information Protection Act (PHIPA) and the Child, Youth and Family Services Act (CYFSA).

HOW DO I QUALIFY?

YOU WILL QUALIFY FOR THIS POSITION BY DEMONSTRATING:1. Education and Experience

• Post-secondary education in a relevant discipline along with professional experience and affiliations, or a combination of education and experience.
• Project Management: Experience in using project management processes to effectively organize and prioritize tasks.
• Reporting and Presentation: Proficiency in preparing reports and developing presentation materials on various topics using Microsoft Office applications like Excel, Word, PowerPoint, and Outlook.

2. KNOWLEDGE REQUIREMENTS

• General knowledge of relevant legislation and policies affecting human resources.
• Knowledge of staffing and recruitment best practices
• Knowledge of workforce planning best practices and the ability to interpret and analyze staffing reports.

3. SKILLS AND ABILITIES

• Proven ability to assess organizational needs, develop HR programs, and manage staffing processes, while being discrete with confidential matters.
• Excellent Communication and Analytical Skills: Strong interpersonal skills for client service, business writing, and data analysis to effectively address and convey information to various audiences.
• Effective Team Player and Multi-Tasker: Skilled at prioritizing work, managing conflicting priorities, and coordinating HR projects and activities, including recruitment and employee engagement initiatives

ASSET QUALIFICATIONS

• Certified Human Resources Professional (CHRP) designation would be an asset.
• Experience working in a unionized environment is an asset.
• The ability to communicate (orally and in writing) in French is an asset.
• Experience using applicant tracking systems is an asset.

As a HR Coordinator, you will:

Labour Relations Administration:

• Ensure timely completion of union, employee, and HR transactions while maintaining and updating union agreement records to ensure compliance.
• Coordinate meetings and communications related to union matters, including preparing minutes and liaising with union representatives.
• Manage grievance and arbitration processes by preparing files, scheduling hearings, and facilitating communication between all parties involved.

General Administration and Payroll Coordination:

• Maintain accurate employee records, handle contracts, performance reviews, and assist in creating employment letters.
• Ensure timely and precise submission of employee paperwork to payroll, including overtime, leave, and benefits documentation.
• Complete and verify HR forms, resolve discrepancies with the HR Consultant, and manage employee status changes.

Recruitment:

• Support recruitment efforts for unionized positions by posting positions, assisting with recruitment events, coordinating interviews, and preparing interview packages for management.
• Assist hiring managers with candidate selection.
• Conduct reference checks and coordinate offer letters.

Onboarding and Offboarding:

• Facilitate the onboarding process for new hires, including new employee orientation, training schedules, and necessary documentation.
• Ensure the Employee Handbook is kept up to date by making revisions as new policies and procedures come into effect.
• Ensure login and password requests for new employees are processed.
• Initiate the offboarding process and associated activities.