Human Resources Coordinator

at  Malahat First Nation

MALAHAT NATION

110 Thunder Road | Mill Bay, BC| V8H 1B8
Tel: (250) 743-3231 | Fax (250) 743-3251
info@malahatnation.com | www.malahatnation.com

HUMAN RESOURCES COORDINATOR

REPORTS TO Human Resources Manager
COMPENSATION $ 64,105.56 per annum - $ 66,028.73 per annum (NEE: 18)

$ 69,742.82 per annum - $ 71,835.11 per annum (NEE: 21)

• the above rates subject to education and / or experience or a combination of both.

START As Soon As Possible
STATUS 1 - Fulltime Permanent, 35-hours per week
Malahat Nation represents approximately 350+ members with two reserve lands located on the western shore of Saanich Inlet, south of the village of Mill Bay, about 40-kilometres north of Victoria, British Columbia. Malahat Nation is seeking a dedicated and hard-working Human Resources Coordinator with experience working with Indigenous communities in Human Resources. We are looking for fun, energetic, dependable and organized staff. Our staff are offered a pension and benefits plan, and opportunities for professional growth and development.
PURPOSE: Reporting to the Human Resources Manager, the Human Resources Coordinator completes clerical duties and provides administrative support to all Malahat Nation employees. The incumbent will provide complex administrative support to the HR Manager, including recruitment and retention, onboarding and orientation, maintain employee records, and employee engagement. This position is situated in a demanding environment which requires the highest level of tact, discretion, sensitivity and attention to detail. This position is a fulltime permanent position based in the office with the possibility of a hybrid working arrangement, with minimal local travel as required.

EDUCATION AND EXPERIENCE:

• Degree or diploma in human resources, personnel management, personnel administration, business administration or other related field preferred; or an equivalent combination of education and experience
• Minimum 3-years of human resource administration experience
• Experience working in an Indigenous community and a willingness to learn about Malahat culture, customs, and traditions is an asset
• Criminal Record Check (CRC) required
• Valid BC Driver’s License and reliable vehicle required
• Effective December 3, 2021 full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of HR software programs (HRIS or HRMS)
• Knowledge of Federal and Provincial labour and safety laws, including the Canada Labour Code
• Knowledge of Microsoft Office software at an advanced level
• General office skills – typing speed of 75 wpm, filing, office machines, phone and email etiquette
• Excellent verbal and written communication skills
• Strong attention to detail, analytical and problem-solving skills
• Flexible, able to learn, and adapt quickly
• Ability to maintain the highest level of confidentiality
• Excellent organization and time management skills
• Ability to manage a deadline driven and detail-oriented workload, including an ability to prioritize tasks in context of sensitivity, confidentiality and urgency of requests while balancing other work commitments
• Ability to demonstrate professionalism when dealing with confidential information
• Recognizes and respects all cultural diversity and understands Indigenous culture
  Interested applicants are invited to submit a current resume, a detailed cover letter and three references. Please reference the ‘Job Title’ in the ‘Subject Line’.
  Human Resources Department, Malahat Nation
  In person, fax 250-743-3251 or via email
  EMAIL: careers@malahatnation.com
  WEBSITE: https://malahatnation.com/jobs/

• Under the guidance of the HR Manager, uphold and enforce the Human Resources (HR) Policy in all tasks and activities, assisting staff with interpretation of the HR Policy as needed
• Provide professional administrative support the HR Manager through proactive development and preparation of correspondence, presentations, reports, type forms, letters, and memos as necessary
• Prepare and maintain employee personnel files, ensuring each file is thorough, accurate, complete, safeguarded and kept confidential, updating each file promptly as necessary
• Assist with the recruitment of new staff including developing job descriptions and postings, screening calls, scheduling interviews, procuring space, coordinating candidate travel, developing interview questionnaires, collecting interviewer feedback, reference checks, and drafting offer letters
• Facilitate communication between the HR Department, hiring departments, and applicants, ensuring timely response to questions from hiring managers, applicants, and new hires
• Assist and support employee onboarding and orientation, ensuring a positive employee experience, including processing and filing new hire/payroll paperwork in collaboration with the Finance Department, reviewing the HR Policy with new staff,
• Receive, and where possible address and support, employee requests regarding human resources questions, issues, rules, and regulations
• Utilize Human Resources Information Systems (HRIS), in collaboration with HR team, Malahat Nation IT Department, and others as relevant. This includes ensuring the system is being utilized to its full potential, assisting staff to navigate the system, and troubleshooting
• Assist and support in the planning and organizing of employee engagement activities,
• Attend Malahat Nation functions and networking events on behalf of the Human Resources department as assigned, and external Human Resources events and conferences, job fairs to promote the organization and recruit new employees as assigned
• Assist and support in arranging for in-house and external training activities for staff as required
• Prepare documentation for the submission of HR-related expenses for the HR Manager as needed in accordance with the Finance Policy, including ordering and maintaining promotional materials inventory
• Stay up to date and comply with changes in labour legislation
• Understand and comply with Occupational Health and Safety Regulations
• Supports the mission, vision, and values of Malahat Nation
• Other duties as required