Human Resources Coordinator

at  Optalis Healthcare

JOB SUMMARY:

Under the supervision of the Facility Administrator, the Human Resources Coordinator facilitates the recruitment and retention process for all departments. Prepares payroll for processing, including labor distribution, benefit deductions, and adjustments to payroll. Acts as the facilities main human resources contact for benefits, workers compensation, FMLA, OSHA, and general employee customer service.

REQUIRED SKILLS/ABILITIES:

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.

TRAVEL REQUIREMENTS:

Minimal local travel.

EDUCATION AND EXPERIENCE:

Bachelor’s degree in Human Resources or Business Administration, or equivalent experience, preferred.
Minimum of 2-3 yrs experience in Human Resources.
Minimum of 1-2 yrs experience in Payroll processing.
Prior experience working in a Skilled Nursing Facility.
Knowledge of current State and Federal employment laws and regulations.
Knowledge of State and Federal laws and regulations associated with working in Healthcare.

PHYSICAL REQUIREMENTS:

Mobility – Able to freely move arms, hands, and legs. Able to move trunk freely without restriction. Spends approximately 8 hours per day sitting.
Lifting – Able to lift 5 pounds to 40 pounds without restriction.
Speaking & Vision – Must be able to speak clearly in the predominant language spoken in the facility by residents and staff. Must be able to see large and fine print with or without corrective lenses.
Fumes/Odors/Chemical Exposure – Must be able to tolerate odors from the normal bodily functions. Not exposed to fumes. Minimal chemical exposure and protective equipment is supplied.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES:

Act as the main payroll contact in investigating and resolving pay related issues. Collaborate with corporate finance for payroll processing and adjustments to pay.
Administrator of time and attendance system. Add, term and adjust employee information as well as coordinate with time supervisors for employee timecard review and approval for payroll processing.
Manage the HRIS system. Process personnel changes, employee information changes and compensation adjustments.
Process and track child support orders and garnishment orders.
Facilitate recruitment process for all departments and manage applicant tracking system.
Create and implement retention strategies and employee engagement programs.
Pre-employment screening and testing.
New hire onboarding and orientation.
Personnel record management.
Benefit administration for current and new employees, including annual Open Enrollment.
Process and track court orders for dependent benefit coverage.
Family Medical Leave and Personal Leave management.
Workers compensation administration.
OSHA Reporting.
EEOC Reporting.
Physician Credentialing.
Unemployment processing.
Employee performance review tracking.
Address employee issues and disputes with Administrator.
Maintain a high level of confidentiality.
General customer service.
Other duties as assigned.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Employee signature below indicates the employee’s understanding of the requirements, essential functions, and duties of the position.

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