Human Resources Coordinator

at  Prism Health North Texas

OUR CORE VALUES

The culture at Prism Health North Texas is built on our shared Core Values. We make hiring, firing, promotion and performance review decisions based on these values and behaviors, so it is important that you also share these Core Values:

• We are solution seekers. The organization’s founders found solutions even during the AIDS crisis of the 80’s; we remain proactive, thrive on change, and always willing to take the lead.
• We have a can-do attitude. We are flexible, agile, and never say, “It’s not my job.” We always seek growth, and we are never late but always willing to stay late to see the last patient.
• We are mission-driven. We are committed to health equity; recognize all contributions are meaningful and valued. It is never about the me or I, but about the we.
• We care about people. We celebrate diversity, equity, and inclusion; we are kind and practice acts of kindness, all in service to our patients and each other.

GENERAL DESCRIPTION:

Under the direction of the Human Resources Director the Human Resources Coordinator provides support in the day-to-day operations of the Human Capital Department, This includes a variety of responsibilities such as: administrative functions, recruiting and onboarding, benefits administration, HRIS, workers compensation and policy administration.

JOB RESPONSIBILITIESSpecific Responsibilities of the Job:

• Serve as the first point of contact for employees with HR related questions, issues, suggestions and concerns.
• Responsible for onboarding newly hired employees to include: employee handbook overview, employment documents, and benefit enrollment.
• Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.
• Establish and maintain department records and reports; recommend new approaches, policies, and procedures to effect continual improvements in efficiency and services performed.
• Perform internal department audits to ensure compliance.
• Manage the recruitment process, new hire and termination process including:
• Send out approved offer letters and related documents to new hires.
• Order background checks.
• Assemble new hire packages and ensure that related HR documentation and forms are current.
• Prepare final termination paperwork for departing staff members.
• Assist in the benefits administration process including:
• Entering new enrollments, change reporting, termination notices and claims reporting.
• Assemble and mail requires compliance documents for all benefit options.
• Assist with annual enrollment preparation, reporting and employee questions.
• Explain employment benefits and general terms and conditions of employment to employees and department representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation.
• Research, compile and analyze data for special HR and Operations projects and reports.
• Track licensure and provide alerts to management prior to expiration.
• Other duties as assigned.

REQUIRED SKILLS AND QUALIFICATIONSRequired Knowledge, Skills and Abilities:

JOB REQUIREMENTS:

• Ability to exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records and reports.
• Ability to understand, interpret and apply general administrative and departmental policies and procedures.
• Excellent communication skills both verbally and written.
• Excellent organizational skills and attention to detail.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Ability to handle multiple projects simultaneously.
• Thorough knowledge of HR principles and federal/local regulations
• Proficiency in MS Word, Excel and Power Point is essential
• Ability to remain calm while working under pressure in a busy environment.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in business, HR management, or closely related field. Significant related experience may substitute for education.
• Two years of HR administration activities preferred.

• Serve as the first point of contact for employees with HR related questions, issues, suggestions and concerns.
• Responsible for onboarding newly hired employees to include: employee handbook overview, employment documents, and benefit enrollment.
• Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.
• Establish and maintain department records and reports; recommend new approaches, policies, and procedures to effect continual improvements in efficiency and services performed.
• Perform internal department audits to ensure compliance.
• Manage the recruitment process, new hire and termination process including:
• Send out approved offer letters and related documents to new hires.
• Order background checks.
• Assemble new hire packages and ensure that related HR documentation and forms are current.
• Prepare final termination paperwork for departing staff members.
• Assist in the benefits administration process including:
• Entering new enrollments, change reporting, termination notices and claims reporting.
• Assemble and mail requires compliance documents for all benefit options.
• Assist with annual enrollment preparation, reporting and employee questions.
• Explain employment benefits and general terms and conditions of employment to employees and department representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation.
• Research, compile and analyze data for special HR and Operations projects and reports.
• Track licensure and provide alerts to management prior to expiration.
• Other duties as assigned