Human Resources Coordinator

at  Stanford University

Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 136 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.
DAPER is currently seeking a Human Resources Coordinator to provide transactional and administrative support to support DAPER HR Operations. Under the direct supervision of the Assistant Director of Human Resources, the Coordinator will act as the first point of contact for most human resources inquiries and serve as a resource on human resources policies, procedures, and practices. The Coordinator will provide timely and professional guidance and is expected to interact with DAPER coaches and staff in a tactful and confidential manner. Are you ready to inspire champions? If yes, we encourage you to apply by including a cover letter and resume with your application.
This position is on-site and based at the Stanford Campus, Palo Alto, CA.

EDUCATION & EXPERIENCE:

• Associate’s degree and two years of relevant experience, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail and accuracy.
• Ability to learn and apply general human resources policies using problem-solving skills.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to consistently follow through with projects and assignments and meet deadlines.
• Excellent oral and written communication skills.
• Strong and effective interpersonal and customer service skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
• Experience using email and internet.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.

• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
• Support and coordinate employment activities (transactions and documentation). Assist in the onboarding and exit process of staff.
• May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
• Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to the financial system.
• Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources-related files.
• Provide general administrative support for human resources staff.
• Other duties may also be assigned