Human Resources Coordinator

at  Williams Lake First Nation

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the T’exelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.
We are Culturally Centered, Future Focused.
WLFN provides staff with an excellent benefits package that includes 3 weeks’ vacation to start, RSP matching up to 8%, Flex Schedules, maternity top up, self-care leave, family responsibility leave, medical and dental coverage, and many other benefits.
Deadline for Applications: Open until filled.

EDUCATION REQUIRED

Degree or diploma in human resources, personnel management, personnel administration, business administration or other related field.
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EXPERIENCE REQUIRED

• Minimum 3-5 years of human resource administration experience
  The Human Resources Coordinator completes clerical duties and provides administrative support to all WLFN employees. The incumbent will provide complex administrative and human resources support to the Director of HR including recruitment and retention, onboarding and orientation, maintain employee records, and employee engagement. This position is situated in a demanding environment which requires the highest level of tact, discretion, sensitivity and attention to detail.

KNOWLEDGE

• Knowledge of HR software programs (HRIS or HRMS) including BambooHR.
• Knowledge of federal and provincial labour and safety laws.
• Knowledge of Microsoft Office software at an advanced level.General office skills – typing speed of 75 wpm, filing, office machines, phone and email etiquette.

SKILLS & ABILITIES

• Strong attention to detail.
• Excellent verbal and written communication skills with strong analytical and problem-solving skills.
• Flexible, able to learn, and adapt quickly.
• Ability to maintain the highest level of confidentiality.
• Excellent organization and time management skills.
• Ability to manage a deadline driven and detail-oriented workload, including an ability to prioritize workload.
• Ability to demonstrate professionalism when dealing with financial and employee information including confidentiality.
• Recognizes and respects all cultural diversity and understands Indigenous culture.

• Assist with the recruitment of new staff including developing job descriptions and postings, screening calls, scheduling interviews, procuring space, coordinating candidate travel, developing interview questionnaires, collecting interviewer feedback, reference checks, and drafting offer letters.
• Champion HRIS System (BambooHR). This includes ensuring the system is being utilized to its full potential, assisting staff to navigate the system, and troubleshooting.
• Support employee onboarding and orientation, ensuring a positive employee experience.
• Create business cards and email signatures and provides staff with technical support as required.
• Attend WLFN functions and networking events on behalf of the Human Resources department.
• Attend Human Resources events and conferences, including job fairs to promote the organization and recruit new employees.
• Plan and organize employee engagement activities.
• Arrange for in-house and external training activities for staff as required.
• Ensure all employee personnel files are accurate and up to date.
• Provide professional administrative support the Director of HR through proactive development and preparation of correspondence, presentations, reports, and type forms, letters, and memos as necessary.
• Reconcile credit card expenses for the Director of HR.
• Order and maintain promotional materials inventory.
• Stay up to date and comply with changes in labour legislation.
• Understand and comply with Occupational Health and Safety Regulations.
• Ensure timely response to questions from hiring managers, applicants, and new hires.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Supports the mission, vision, and values of Williams Lake First Nation.
• Contributes to the WLFN’s ongoing success by accomplishing other duties as required or assigned.
  The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All staff are expected to be team oriented and maintain confidentiality of all information gained while working with the organization.