Human Resources Generalist

at  Fire Safety First

JOB SUMMARY:

The HR Generalist position works in close relationship with the company’s leadership. The position requires fastidious attention to detail excellent judgment regarding private information and an exceptional ability to maintain an efficient and organized workflow, The priorities are Payroll, Benefits, and 401K administration, along with critical knowledge on recruiting and CA and federal employment regulations. This role must be a very knowledgeable user of HRIS systems and online portals to optimize Human Resources processes. The role requires an exceptional ability to triage issues while maintaining an efficient and organized workflow. The HR Generalist plays a critical role in providing a seamless HR environment via accurate and accessible help regarding payroll and human resources support.

EXPERIENCE/TRAINING/EDUCATION:

• Bachelor’s Degree, Human Resources, Business, Accounting or another related field, preferred
• HR Certification, a plus
• 4+ years’ experience in Payroll processing and tax administration experience preferred
• Strong working knowledge of technical HR software, developing reports

ABOUT THE COMPANY:

Fire Safety First is a full-service fire protection company serving all of Southern California. We strive to deliver fire protection and life safety solutions that protect people and assets from harm so that our communities continue to prosper. We specialize in the installation, repair, testing, and inspection of fire sprinkler systems, fire alarm systems, fire extinguishers, backflow preventers, underground fire lines, and more. Our company is growing and looking for talented individuals to join us in our mission!
Fire Safety First is committed to a respectful and purposeful work environment; this includes each team member taking responsibility for the greater good of the company and its goal to provide exceptional customer service. Each team member is expected to strive for excellence in all aspects of their work.
Additionally, Fire Safety First is an Equal Opportunity Employer; we proudly promote a diverse workforce and do not discriminate. We encourage all employees and applicants who meet the position requirements to apply for advancement within the organization regardless of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Harassment or inappropriate behavior of any kind is not tolerated and could be grounds for termination.
If assistance or an accommodation due to a disability is needed, please discuss with Human Resources and/or the hiring manager

• Supports the company by implementing accurate Payroll and HR programs that will enhance and improve the employee experience and subsequent business success.
• Remains knowledgeable and up to date on changes and developments of regulations and new company procedures as relates to payroll and human resources.
• Facilitates and interreacts with brokers on Benefits, Retirement and Workers compensation; assists employees with questions and resolves issues.
• Ensures payroll is processed in an accurate and timely manner while working with the payroll vendor to optimize the platform and correctly account for all payroll deductions to third parties and tax authorities.
• Collaborates on payroll-related projects and initiatives; implements ongoing improvement and use of the payroll system, including assisting in payroll/HRIS implementation for future mergers and acquisitions.
• Uses Payroll system effectively and efficiently and trains supervisors and employees on its optimal use.
• Works with finance to administrate proper pay for non-exempt, exempt, sales commissions, etc. and answer questions regarding Fixed and Variable pay; may help to analyze data and ensure correct commissions are reported, as needed.
• Ensures compliance with required wage and hour laws and reporting requirements, including retirement funds, overtime, garnishments, advances, paybacks, etc.
• Reviews payroll (daily in CA) for outlying issues; audits monthly, quarterly, and annual reporting as required.
• Supports and maintains all aspects of the payroll tax function including monitoring quarterly tax reports and year-end W-2 processing; ensures tax profiles for new hires are set up according to their state and local jurisdictions.
• Works with Corporate and in-house Recruiters to optimize systems and online tools to create a flow of qualified well vetted candidates.
• Executes ongoing HR activities such as policy administration, on-boarding, off-boarding, employee data maintenance, training, reporting, leaves, etc.
• Provides reports and other information to assist HR team in annual reporting for EEO1/Vets 100, ACA, non-discrimination testing for benefits plans; etc.
• Resolves employee questions related to pay, benefits deductions and ensures follow up
• Initiates employee changes in the payroll system; confirms with all necessary parties ensuring appropriate documentation has been properly obtained and executed.
• Assists with separation document preparation as needed and inputs data into necessary portals.
• Maintains employee personnel files within Paycom and internal files.
• Reviews benefits billings and audits against payroll deductions.
• Inputs Leave of Absence information into HRIS and accurately tracks LOA while interacting with employee as needed.
• Conducts new employee onboarding optimizing HRIS and engaging all necessary parties.
• Oversees the company’s Performance Review process.
• Manages interactions between and among staff and escalates employee relations, as needed
• Demonstrates excellent communication skills to receive and convey information clearly and effectively at all levels of the organization.
• Possesses excellent interpersonal skills to interact effectively with staff, vendors and guests.
• Helps to identify continuous improvement in payroll and HR administrative processes and offers solutions to promote efficiency.
• Adheres to all company employment policies and safe practices.
• Performs other duties as assigned.