Human Resources & HRIS Coordinator

at  University of La Verne

Position Type Classified Appointment Type Regular FTE %
100%
Work Schedule (if atypical)
This is an onsite position.
University Overview
Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you.
At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.
With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.
Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!
Diversity Statement
The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.
Job Description Summary
The HR & HRIS Coordinator possess fundamental basic HR and HRIS knowledge. It serves as receptionist and provides administrative support in the Office of Human Resources, as well as serves as serves as a backup to the HRIS Department. Assists incoming calls and walk-ins from employees and the general public, record-keeping, file maintenance and HRIS entry; while providing exceptional customer service. The incumbent plays a key role in directly supporting the HRIS Team and Office of Human Resources’ programs, processes and policies across the organization and has the opportunity to collaborate with other functions of the department such as Benefits, Compensation, Payroll, and Talent Management. The incumbent also has an active role in ensuring all human resource functions are complying with local, state and federal regulations.
In supporting the HRIS department as a coordinator the incumbent will coordinate and monitor information entered into HRIS system (Banner) as well as PeopleAdmin. This will include New Hires, job changes, wage changes, address updates, supervisor updates, performance review system administration, and other HR related actions as the backup to the HRIS department.
This position reports directly to the Executive Director of HR or (CHRO),

Minimum Qualifications

• Three years working in an office setting.
• Requires at least three years of usage of Microsoft Suite with a emphasis on Word and Excel.
• Ability to read, write, and speak proficiently.
• At least one year using Banner employment programs with Finance/ Budget experience.
• Customer Service background.
• General experience with computers and typing.

Preferred Qualifications

• Knowledge of Banner, PeopleAdmin, Excel, and ADP.
• Outstanding guest and greeting skills.
• Professional demeanor.

Benefits Summary
Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan. Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location La Verne Main Campus Number of Vacancies 1
Duties

SPECIFIC DUTIES

• Responds to HR general email box, walk-ins, phone inquiries, and requests from staff and general public.

SPECIFIC DUTIES

• Supports Executive Director of HR with administrative duties assigned.

SPECIFIC DUTIES

• Using ADP, coordinates and completes employee verification requests between HR/Payroll and outside agencies.

SPECIFIC DUTIES

• Data Analytics: Send university mass emails as needed. Serve as the back-up for HRIS team includes, but is not limited to: Assist with website directory updates; Faculty Load and Compensation (FLAC) assistance, including assisting in monitoring the FLAC email account; pulling reports/responding to data requests, including report creation. Participate and contribute to the implementation of new processes projects in collaboration with the HRIS Department. Including new modules, enhancements, and upgrades that are directly related to the duties of the position and the team. Creates, updates, and maintains SOPs for own processes.

SPECIFIC DUTIES

• Performs general clerical duties to include but not limited to; data entry, filing, photocopying, faxing, opening and dispersing department mail, mailing items, supply inventory, ordering supplies and function of office machines.

SPECIFIC DUTIES

• Responsible for coordinating and processing employee exit procedures including coordinating exit interviews, collecting and processing exit paperwork, completing exit/termination data entry in Banner (HRIS system), etc.

SPECIFIC DUTIES

• Assists Executive Director of HR with departmental budget oversight. Regularly reviews accounts and provides reports to the Executive Director of HR. Ensures that all HR payables are correctly processed and coded by Accounts Payable. Requests corrections and adjustments when necessary.

SPECIFIC DUTIES

• Using ADP, coordinates and completes employee verification requests between HR/Payroll and outside agencies. Serve as point of contact for all subpoena requests and document preparation. Also serves as the back-up for unemployment forms and responsible for ordering and distributing Labor Law posters.