Human Resources & Payroll Assistant

at  Allegheny County Pennsylvania

Salary: Hourly: $18.50 || Annual: $38,500.00
How to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

• High School Diploma Required
• At least 2 years of experience in the field of human resources, payroll, finance, accounting and/or bookkeeping is preferred

OR

• An equivalent combination of education and training acceptable to the Allegheny County Health Department.

Education & School Transcripts
If you are claiming education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted.
Condition of Employment
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates for positions within the executive branch must provide proof of a Covid-19 vaccination. The prospective employee will need to be fully vaccinated or have at least one shot of a two-shot series before beginning work. Any employee who does not receive and provide proof of the second shot within 30 days will have their probationary employment terminated. Allegheny County will allow for medical and religious exemptions from the requirements in accordance with state and federal law.
Additionally, it is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Employment Type

• Full-time, Entry Level.

Relevant Experience
You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.
Who is Eligible
Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.

Weights

• Minimum Requirements - 30%
• Relevant Skills & Education - 50%
• Supplemental Questions - 20%

Supplemental Questions

Please be prepared to answer the following questions. You may upload as a Word document answers to the supplemental questions in the “Upload Page” of the application. Make sure to note “See attached” after the statement on the application form if you are attaching a separate document. If you are unable to upload the document, email to ACHD Human Resources Department.

• Please provide an example of when you had to learn something new (within a professional role).
• Please provide an example of following a process and producing results.

• Please provide an example of when you took initiative and were effective within an unfamiliar situation.Please describe methods you have used to maintain schedules and stay organized.

• Allegheny County Civil Service Employees (Non-ACHD)
  Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department.
  This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.
  Purpose
  To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.
  In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.
  If you are claiming veteran’s preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.
  Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny County Health Department.
  Reasonable Accommodations Statement
  To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Compile, prepare and maintain all department employee human resources/payroll related documentation and records, using ethical principles and ensuring strict confidentiality in all actions and efforts.
• Generate necessary forms to create positions, request replacements and fill open positions, and processing personnel actions to support recruitment.
• Facilitate communication between the HR/Payroll Department and Program Managers to ensure that the hiring process is efficient and timely.
• Prepares all payroll records for entry into computer.
• Adhere to program and organizational policies and procedures, including the Merit System.
• Maintains employee work schedules and leaves & absences requests for human resources/payroll preparation.
• Examines daily time and attendance in payroll system (Novatime) and resolves any discrepancies with the appropriate supervisor.
• Contributes to the team’s efforts to audit and ensure all payroll records, entries and adjustments in payroll system are in accordance with collective bargaining agreements, County policies and regulations.
• Interpreting and communicating relevant policies and procedures to others involved in personnel management, including employee discipline, unemployment hearings, ADA complaints, and workers compensation
• Processes JDE, PAA1000, NovaTime, OnBase transactions, primarily responsible for new hires, terminations, contractual pay increases and other salary changes, etc. Will support team efforts for processing of leaves and absences and travel reimbursement.
• Providing information to departmental officials to inform them of the provisions of the various Collective Bargaining Agreements and other agreements (e.g., information relevant to promotions, demotions, transfers, dismissals, and other personnel actions).
• Utilizing Microsoft Office 365, with an emphasis on Sharepoint, Planner, Excel, Word.
• Sorts and distributes mailings to employees (W-2 forms, paystubs, etc.).
• Responds to emergencies as assigned by the Health Department.
• Performs other duties as required or requested