Human Resources Specialist - Benefits

at  Jay Peak Resort

FULL-TIME | YEAR ROUND

This is where we’re supposed to give you a quick introduction about working at Jay Peak. Except there’s nothing quick about what your experiences will be or what our expectations are. In summary, we will expect you to work hard, to help fellow teammates, to service the guest and to have fun. In return, we will pay you fairly, let you know (and more importantly make you feel) that you are valued, and, if you’re so inclined, work with you to help create a career. Still interested? Keep reading.

SUMMARY

The Human Resources Specialist – Benefits administers policies relating to all phases of human resources activity as well as specializing in benefits. Responsible for the administration of various employee benefit plans such as life, health, dental, vision and disability insurances, retirement plans, PTO & Sick Time, FMLA, Workers Compensation by performing the following duties.

ESSENTIAL DUTIES & RESPONSIBILITIES (include the following, other duties may be assigned)

• Maintain library of current benefit plan documents, including all executed plan amendments, and be readily able to produce the documents to employees upon request.
• Maintain an active database of all eligible employees, participating employees, and current elections/dependent information. Perform hours testing periodically to determine benefit eligibility.
• Reconcile monthly billing statements of all benefit plan providers, communicates necessary changes with providers and ensures timely payment of all providers. Maintain vendor contact to investigate discrepancies and provide information in non-routine situations.
• Update benefit policy postings and other required notices on campus and on the employee website (Boot room).
• Organize and facilitate annual open enrollment meetings and processes. Assist in preparing materials and presenting benefit plan changes to employees during open enrollment period. Includes contacting all providers and presenters, setting up room availability and other logistics, and presentation and follow up with employees on necessary paperwork completion.
• Ongoing administration and compliance of Jay Peak Resort’s HIPAA Privacy and Procedures.
• Enroll new employees in benefit plans and provide benefits orientation.
• Provide vendors appropriate documentation for life and disability benefits claims.
• Upload bi-weekly contributions to 401k and HSA/FSA vendors.
• Analyze employee utilization of current benefits and develop specific recommendations for review by management.
• Maintain employee benefit files and other record keeping.
• Create and maintain employee wellness programs.
• Report all employee injuries to workers compensation insurance carrier and maintain injury files.
• Other duties as assigned by supervisor, which could be directly related, or unrelated to original position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree (B. A.) from four-year college or university; or two to five years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Payroll systems and a strong working knowledge of Microsoft Office Suite of products.

OTHER SKILLS & ABILITIES

This position requires strong interpersonal skills and the ability to communicate with a wide variety of people, from entry level employees, to Executive Managers, to Insurance Brokers.

WHY WORK AT JAY PEAK?

We’re a team of good-natured folks at the heart and soul of a growing resort community. Our co-workers are our friends, so we happily go the extra mile for each other and our guests. We’re rewarded fairly for our collective efforts and encouraged to pursue individual goals. We’re a family, one that gets to choose its members. We strive for an authentic, community driven Resort that derives its vitality from the on-mountain experience, respect for its history & what has come before it, and its employees whose energy and spirit are its foundation. It’s not for everyone but we’re not looking for everyone-we’re looking for you.

ESSENTIAL DUTIES & RESPONSIBILITIES (include the following, other duties may be assigned)

• Maintain library of current benefit plan documents, including all executed plan amendments, and be readily able to produce the documents to employees upon request.
• Maintain an active database of all eligible employees, participating employees, and current elections/dependent information. Perform hours testing periodically to determine benefit eligibility.
• Reconcile monthly billing statements of all benefit plan providers, communicates necessary changes with providers and ensures timely payment of all providers. Maintain vendor contact to investigate discrepancies and provide information in non-routine situations.
• Update benefit policy postings and other required notices on campus and on the employee website (Boot room).
• Organize and facilitate annual open enrollment meetings and processes. Assist in preparing materials and presenting benefit plan changes to employees during open enrollment period. Includes contacting all providers and presenters, setting up room availability and other logistics, and presentation and follow up with employees on necessary paperwork completion.
• Ongoing administration and compliance of Jay Peak Resort’s HIPAA Privacy and Procedures.
• Enroll new employees in benefit plans and provide benefits orientation.
• Provide vendors appropriate documentation for life and disability benefits claims.
• Upload bi-weekly contributions to 401k and HSA/FSA vendors.
• Analyze employee utilization of current benefits and develop specific recommendations for review by management.
• Maintain employee benefit files and other record keeping.
• Create and maintain employee wellness programs.
• Report all employee injuries to workers compensation insurance carrier and maintain injury files.
• Other duties as assigned by supervisor, which could be directly related, or unrelated to original position