Human Resources Specialist DC

at  Sephora

Job ID: 250177
Location Name: Mississippi Distribution Center
Address: 8500 Nail Road, Olive Branch, MS 38654, United States (US)

POSITION SUMMARY:

The primary duty of the Human Resource Specialist is to perform a wide variety of human resource activities in various functional areas that may consist of benefits, non-exempt recruitment, employee relations, engagement, safety tracking with a focus on injury and illness reporting and workers’ compensation liaison, Short & Long-Term Disability and FMLA tracking, and unemployment claims. The majority of the tasks are administrative in nature but may be more complex and require a greater depth of knowledge, skills and abilities as compared to a Human Resources Coordinator.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to work flexible hours
• Ability to effectively give and receive feedback in a professional and respectful manner that sets an example to others
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines with limited supervision
• Strong analytical, problem-solving, and decision-making skills
• Ability to prioritize tasks and to work independently
• Ability to raise issues proactively and in a timely manner.
• Ability to act with integrity, professionalism, and confidentiality
• Thorough knowledge of current employment-related laws and regulations
• Proficiency with Microsoft Office Suite
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Must be able to access and navigate each department at the organization’s facilities

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent
• A Bachelor’s degree in HR or related field preferred
• 3-5 years of Human Resources experience, or similar combination of education and experience

Professional HR certification preferred

• Proficiency in Microsoft Office Suite

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time

ESSENTIAL FUNCTIONS OF JOB:

• Assist in maintaining the HRIS according to established processes and procedures in a timely manner
• Establish, maintain, and review employment records to ensure accurate record keeping
• Process new hire, status change, and termination documentation
• Post non-exempt, job openings, schedule interviews and track internal staffing activity
• Process all Workers’ Compensation claims, reports and data
• Process all unemployment benefit claim inquiries, compile supporting documentation and attend hearings when necessary
• Retrieve data from applicable systems and maintain regularly scheduled reports in addition to other requested data management reports in order to support the operations team
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Process and administer leave of absence requests and disability paperwork
• Assist with New Hire Orientation programs and facilitate sessions as necessary
• Prepare and process weekly payroll, including daily management of time and attendance
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, payroll, etc.; refers more complex questions to appropriate senior-level HR staff or management
• Follow all Company, state and OSHA safety rules, policies and regulations to ensure safe working practices, including proper work attire; report safety violations and potential safety violations to appropriate supervisory or management personnel
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
• Perform other duties as assigned
• Demonstrate our Sephora values of Passion for Client Service, Innovation, Expertise, Balance, Respect for All, Teamwork, and Initiative