Human Resources Specialist

at  Virginia Union University

JOB DESCRIPTION:

VUU is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity. Its mission is to: 1) Provide a nurturing, intellectually challenging and spiritually enriching environment for learning; 2) Empower students to develop strong moral values for success; and 3) Develop scholars, leaders, and lifelong learners of a global society.
At Virginia Union University®, we consistently search for and create growth opportunities that forge groundbreaking research, state of the art technology, or top-of-the-line curriculum. We welcome and encourage new ideas and processes that positively impact experiences. We require the following core values which are Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

• Benefits Administration:
• Administer and ensure the accuracy of all benefits enrollments in the Human Resources Information System (HRIS), providing vendors with accurate eligibility information.
• Assist employees with benefits-related inquiries, including claim issues, plan changes, and general questions about benefits.
• Enroll employees in benefits programs and process life status changes as needed.
• Manage health savings accounts and assist with the administration of the 403(b) retirement plan, including enrollments, plan changes, and contribution management.
• Oversee the annual open enrollment process, including distributing materials, conducting information sessions, and ensuring timely and accurate enrollment.
• Manage worker’s compensation claims and accident reports, ensuring proper processing and year-end reporting.
• Onboarding and Orientation:
• Assist with new-hire orientations, ensuring employees are informed about their benefits options and enrollment procedures.
• Coordinate and participate in the onboarding process, ensuring a smooth transition for new employees.
• Compliance and Reporting:
• Maintain up-to-date knowledge of applicable employment laws and University policies, ensuring that all benefits administration is in compliance.
• Process and administer leave-of-absence requests and disability paperwork, including Family and Medical Leave Act (FMLA) cases.
• Provide necessary reports on benefits utilization, compliance, and other relevant HR metrics.
• Develop, document, and maintain operating processes, procedures, and data/records systems within the HRIS (e.g., Jenzabar, ADP).
• Collaborate with the HR team to develop and implement performance management tools and other HR initiatives.
• Perform additional duties as assigned by the HR Director to support the department’s goals and objectives.
• Education:
• Bachelor’s degree in human resources or a related field is preferred. An associate degree in HR or 5 years of related experience may be considered as a substitute for formal education.
• Previous experience working with HRIS systems is necessary, with experience in ADP being a plus.
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office Suite or similar software.
  Application Process: Applications should include a resume with four references and a cover letter. The selected applicant will be required to submit to a background investigation.