Human Resources Systems Analyst

at  City of Regina

Job ID : 2407
Openings : 1
Jurisdiction: Out of Scope
Division: Corporate Services
Department: People & Organizational Culture
Branch: Organizational Well-Being
Location Name : Regina, Saskatchewan, CA
Type of Posting: Internal & External
Employment Type : Full-time, term opportunity for up to 1 year
Annual Salary: $77,207.00 - $102,942.00
Date Posted : September 18, 2024
Closing Date: October 9, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.
The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we’ll collaborate with you to address your requirements.

POSITION OVERVIEW:

The City of Regina is seeking an HR Systems Analyst to join our team for a one (1) year opportunity to roll out the City of Regina’s new Learning Management System (LMS) and be the trusted subject matter expert in developing functional solutions to help the City of Regina elevate the employee learning experience. Knowledge in the utilization and/or implementation of LMS, as well as Oracle EBS and/or SAP software applications will be a desired asset for this opportunity!
As the HR Systems Analyst, you’ll also play a key role in developing digital course content and online learning modules, while creating and documenting new processes and technologies. You’ll lead system testing, analyze Learning Management System data, and contribute to department-specific solutions. Additionally, you’ll configure system functionality, develop test plans, gather requirements, and work with various data sources. Your responsibilities will also include leading discussions, documenting process improvements, creating operational efficiencies, and effectively communicating with all stakeholders.
The ideal candidate will be an action-oriented and self-motivated individual who can comfortably maneuver through complex processes and people-related organizational dynamics. Additionally, your ability to identify deficiencies, prioritize tasks, and provide thoughtful, diplomatic solutions will be key to your success.

KEY QUALIFICATIONS:

Typically, the knowledge, skills, and abilities for this position are obtained through a related undergraduate degree such as Computer Science, Business Administration or Commerce combined with at least five (5) years’ experience directly related to Human Resource Management Systems, including Learning Management Systems in a multi-union environment. A combination of relevant education and experience may be considered.
Experience using Oracle E-Business Suite, SAP Modules (such as Success Factors), with a focus on Learning Management Systems and implementation of system functionality.
Attention to detail and accuracy. Organization and time management including ability to prioritize tasks, meet strict deadlines, and handle large volumes of work in a busy environment, sometimes with frequent interruptions.
Ability to continuously identify processes for improvement and provide recommendations.
Ability to understand and execute oral and written instructions.
Ability to use judgement and discretion in handling a large volume of confidential information.
Ability to communicate effectively, both orally and in writing, with tact and diplomacy.
Ability to establish effective working relationships with team members and stakeholders.
Proficiency at an intermediate or advanced level of skill using computers and applicable software including Microsoft Office applications or other comparable applications.
Experience in a public sector environment is an asset.

Lead the implementation of the new LMS software solution while serving as the subject matter expert (SME) for assigned HR technology projects.
Build new components, enhance existing functionalities, and oversee team members on various projects or interim assignments.
Analyze business area work processes and identifies opportunities to improve those processes.
Support the integration of various systems and processes, while improving organizational and customer support.
Manage inquiries and leverage support of software product experts to find solutions.
Develop and present training programs related to work systems and processes.
Design and enhance workflow, by recognizing opportunities for process automation, and streamlining.
Create and maintain documentation of systems and workflow processes.
Maintain current knowledge and awareness of new trends, legislation, and innovation in Human Resources to respond to issues and supports planning efforts to develop programs that help streamline all processes.
Develop and deliver on Human Resources services and projects, administers and maintains HR programs, and manages data to perform analytical tasks involving specific HR areas including Organizational Development/Training, and other related HR areas as assigned
Research, compile, and generate necessary reports for compliance with regulations and internal use.
Support HRIS activities including production defects resolution and perform root cause analysis to determine cause of system defects, recommend and implement solutions.
Propose and develop automation solutions to enhance efficiencies within all HR functions, such as payroll, compliance, benefits premiums, time and attendance.
Use systems knowledge to identify improvement opportunities, recommends solutions, translates them into requirements, and liaises between IT and third parties to integrate systems requirements; participate in technology communities and discussions boards to identify possible solutions.
Ensure data accuracy and retention, all data up to date and recorded effectively, provide valuable insights and reporting structures to make informed decisions.