(Hybrid) Senior Payroll Specialist

at  PenFed Credit Union

OVERVIEW

Are you looking to take your career from good to great? As an employee of PenFed, every day is an opportunity to thrive, and be part of a team working to ensure our organization is providing world class service to our members, employees, and our communities. We exist to help our members realize their full potential, educate and encourage their dreams, and make every effort to follow our mission and help our members “do better.” Joining PenFed is more than being an employee; it’s about being a part of the PenFed family.
PenFed is hiring a (Hybrid) Senior Payroll Specialist at our Alexandria, Virginia service center. The primary purpose of this job is to process employee paychecks according to established schedules, procedures and processes ensuring accurate and timely payments to employees. This position will work directly with employees, managers, and other business partners, such as human resources and accounting, on the full life cycle of timekeeping and payroll. This is a senior level position responsible for ensuring local, state, and federal tax, wage, and hour laws are adhered to.

QUALIFICATIONS

An equivalent combination of education and experience is considered.

• Minimum of eight (8) years of experience in payroll processing.
• Bachelor’s degree in Business, Finance, Accounting, Human Resources, or a related field.
• Strong knowledge of federal and state tax regulations.
• Experience with PeopleSoft Payroll highly preferred.
• Must be able to sustain knowledge of changing technology and industry practices as well as changes in wage and hour laws.

ABOUT US

Established in 1935, PenFed today is one of the country’s strongest and most stable financial institutions with over 2.8 million members and over $36 billion in assets. We serve members in all 50 states and the District of Columbia, as well as in Guam, Puerto Rico and Okinawa. We are federally insured by NCUA and we are an Equal Housing Lender. We are available to members worldwide, via the web, seven days a week, twenty-four hours a day.
We provide our employees with a lucrative benefits package including robust medical, dental and vision plan options, plenty of paid time off, 401k with employer match, on-site fitness facilities at our larger locations, and more.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned.

• Process biweekly payroll for all employees by using timesheets, leave requests, bonus files and other possible adjustments. Reviews and resolves issues related to missing/short hours timesheets, missing or incorrect tax setup, time and labor errors, etc.
• Assists employees and managers with complex timekeeping questions and issues; supports other Payroll Specialists with complex issues.
• Ensures accurate completion of all payroll duties within established time parameters and in accordance with all policies and procedures, local, state, and federal laws.
• Manage tax withholding and deduction records for all federal, state, local or other employee or employer taxes. Ensures records are kept according to established timelines and procedures.
• Manage employee tax data, for new hires and existing employees, ensuring all necessary forms are submitted electronically where possible. Ensures completion of tax forms, direct deposit forms, and other payroll related forms as necessary.
• Review and process wage garnishment requests, child support orders, and judgment requests within payroll system, and/or garnishment vendor system, ensuring accurate record keeping and deductions.
• Answer employee questions regarding paychecks, withholding tax issues or wage adjustments, and help troubleshoot possible issues with pay.
• Reviews direct deposit transmittal information; obtains approval by management.
• Reviews wire requests for tax payments; obtains approval by management.
• Recommends changes and enhancements of payroll systems and procedures due to changes in tax laws, regulations, and organizational pay policies or compensation initiatives.
• Responsible for reconciliations for wages, taxes, and balances to support the quarterly and annual tax filings and employee tax statements (W-2s).
• Responsible for preparation of tax returns and filings; Obtains approval by management for filing submissions.
• Reviews and completes information for journal entries as needed for Accounting.
• Oversee local and state tax registrations to ensure all necessary tax accounts are created and submissions are processed timely; conducts ongoing audits to ensure proper taxation.
• May assist NCUA Examiners, external and internal Auditors, and management with periodic examinations and audits.
• Other duties as assigned; this is not intended to be an all-inclusive list of job duties.