Immigration Administrative Assistant

at  Catholic Charities

DESCRIPTION:

Provide a full range of secretarial, clerical and administrative support to DOJs and/or attorneys.

REQUIRED SKILLS/ABILITIES:

• Practicing Catholic in good standing with the Church.
• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Self-motivated with excellent interpersonal skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite.
• Must be fluent in English and Spanish.

EDUCATION AND EXPERIENCE:

• Associate’s Degree
• 1 year of Office Experience.

Principal responsibilities include, but are not limited to:

• Extensive client communication, including answering and returning calls and screening of clients.
• Maintaining office calendar by scheduling consultations and confirming appointments.
• Greeting, gathering information, and documents from clients.
• Processing incoming mail handling.
• Filing, scanning; and copying documentation.
• Processing cash and credit card payments.
• Entering data and proper information into company software system.
• Reconciles payments at the end of the month and makes bank deposits.
• Prepares and submits transmittals and check requests.
• Runs and submits reports of office performance monthly.
• Takes documents and mailings to the post office.
• Manages office supplies and postage inventory and ensures the office stays within budget.
• Makes travel arrangements for DOJs and/or attorneys.
• Maintain the strictest level of client confidentiality.
• Other clerical duties as they arise.