Import / Export Logistics Coordinator

at  Givaudan

Step into our world of creativity and joy!
Import / Export Logistics Coordinator
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
Delivering superior customer value is at the heart of Givaudan. As an Import / Export Logistics Coordinator at our Ashford site, you will support customers through monitoring of daily shipment issues, management of outbound customs queries and monitoring of imports to ensure the delivery schedule is maintained efficiently.

Main responsibilities and day-to-day operations on site:

• Support Site Transportation Manager/ Team Leader on day-to-day operations
• Collaborate with Customs/TA: Ensure compliance with import and export regulations,
• Work in conjunction with TA and customs broker(s) to ensure all required import customs clearance procedures and documentation are complied with within the time
• Monitor compliance of all documentation with transport regulations
• Stay informed on local import/export regulation changes
• Maintain records/archive of import and export shipping documents to ensure accuracy and compliance with regulatory requirements
• Managing SAP system to ensure shipments are moved on time to meet the required shipping dates.
• Monitor data entry of shipment information into SAP shipping module and activate billing upon confirmation of delivery
• Support accuracy of data in shipments to allow efficient execution of E2E process and reporting
• Responsible for issuing and collating all required Transport/Export set of Documents (including sending to Customer and external party)
• Coordinate release of transport invoices, identify payment discrepancies and prevents invoicing errors
• Manage transport complaints in collaboration with GBS in due time and implement corrective action if on site

Education / Primary Qualification:

• English Language
• 2 to 4 years of experience in logistics in a manufacturing environment. Experience in shipping operations
• Knowledge of Customs / Talent Acquisition
• Solid SAP and MS Office skills (Excel, Word, PPT) or other MRP system
• Good knowledge of transportation supplier landscape.
• Good knowledge of local and international material/product safety/security norms and regulations.
• Knowledge of supply chain dependencies and processes.
• Basic knowledge of the production process.
• Good analytical and negotiation skills.
• Continous Improvement mindset

• Support Site Transportation Manager/ Team Leader on day-to-day operations
• Collaborate with Customs/TA: Ensure compliance with import and export regulations,
• Work in conjunction with TA and customs broker(s) to ensure all required import customs clearance procedures and documentation are complied with within the time
• Monitor compliance of all documentation with transport regulations
• Stay informed on local import/export regulation changes
• Maintain records/archive of import and export shipping documents to ensure accuracy and compliance with regulatory requirements
• Managing SAP system to ensure shipments are moved on time to meet the required shipping dates.
• Monitor data entry of shipment information into SAP shipping module and activate billing upon confirmation of delivery
• Support accuracy of data in shipments to allow efficient execution of E2E process and reporting
• Responsible for issuing and collating all required Transport/Export set of Documents (including sending to Customer and external party)
• Coordinate release of transport invoices, identify payment discrepancies and prevents invoicing errors
• Manage transport complaints in collaboration with GBS in due time and implement corrective action if on sit