In-House Legal Assistant

at  Linnaeus Group

If you are a current Linnaeus Associate, you will need to apply internally. In order to do this, please contact our Talent Acquisition team (details can be found via The Link) and someone will be in touch to discuss and progress your application.
Job Title: In-House Legal Assistant
Location: Hybrid in Solihull (2 days per week) + Remote
Hours: Full time
Salary: £28,000 - £30,000 per annum (Depending on experience) plus competitive benefits package.

THE OPPORTUNITY

We are seeking a dedicated and proactive Legal Assistant with an eye for detail to join our Legal Department. In this role, you will provide essential support to the Legal Director and the broader Legal team. Your primary responsibilities will include managing Data Subject Access Requests (DSARs), triaging and managing the Legal Inbox, and offering administrative support. You will work closely with internal and external lawyers, as well as other associates across Linnaeus and Mars, to meet the needs of a dynamic, fast-paced business.
Supported by and reporting to the Legal Director, the successful candidate will be joining at a fascinating time of continued growth, scale and progressive legal context. As Legal Assistant you will undertake an important role in the day-to-day operation of the company’s in-house legal function in the business. It is pivotal that the role holder can work autonomously and independently and delights in not only an attention to detail but also by providing a great customer experience.
The role will also involve working directly with and supporting senior in-house lawyers, the Trainee Solicitor and the entire company team.
This is an ideal next step for a candidate looking great experience within a small in-house legal team.

• Data Subject Access Requests (DSARs): Manage and respond to DSARs received by our veterinary practices. This includes document collation, data redaction, and ensuring timely responses within statutory deadlines.
• Legal Inbox Management: Shape and manage the triage process, signpost internal resources, draft templated responses, and escalate complex issues to the Legal Director or external counsel.
• Administrative Support: Assist the Legal Director and the Trainee Solicitor with diary management, expense claims, invoices, travel arrangements, and other administrative tasks to ensure efficient operation of the Legal function.
• Collaboration: Work with the in-house Immigration and Employment Lawyer to support immigration administration and other legal matters.
• Documentation: Prepare presentation materials, FAQs, templates, guidance notes, and other training materials for internal and external use. Collate information for preparation of bids, tenders, proposal documents, team sheets and client briefing documents and prepare the first draft of documentation where appropriate.
• Client Relationship Management: Build and maintain effective relationships with internal and external clients, contributing to business development initiatives and supporting client service initiatives.
• Billing Support: Assist with the billing process, including tracking, monitoring, and ensuring compliance with billing procedures.