Information Governance and Records Manager

at  Liverpool School of Tropical Medicine

SEP20240362

Expiry date:

10:07, Mon, 14th Oct 2024
Location:

Liverpool
Salary:

£38,205.00 - £44,263.00 Per Annum
Benefits:

30 days holiday + Christmas closure
As LSTM celebrates its 125^th Anniversary, the organisation is moving at pace updating systems and increasing its footprint in the fight against tropical diseases with an amazing Academic Team of research professionals, a student body engaging with fresh ideas and enthusiasm supported by our Professional Services Teams in Liverpool. In an ever changing world of technological advancements, environmental and political risks and emerging regulatory global change, as part of LSTM’s growth we are seeking an improved assurance model to support all of our activity to ensure awareness and guidance is at the fingertips of our colleagues as and when they need it, so the Organisation feels a sense of confidence during this period of change and growth for our global teams to continue their invaluable work.
This role will provide support in setting out approaches for good records management for Academics and Professional Services colleagues with improved processes and guidance materials as the School embarks on a transition implementing new systems during a period of growth with an acknowledgement of the need to ensure compliance with data protection legislation that includes GDPR.
Working within LSTM’s emerging Legal and Governance function, the post holder will provide information governance and records management advice and expertise to enable LSTM to comply with relevant privacy laws in all the jurisdictions in which we operate while optimising the use of information and data to support our mission working from within the Information Governance and Records Management function.

QUALIFICATIONS AND SKILLS REQUIRED:

• Educated to degree level, hold an equivalent qualification, or evidence of relevant and significant experience in a similar role
• Professional qualification in a key information governance area (e.g. GDPR Practitioner, FOI Practitioner) is desirable. Support will be given to the successful candidate if not already achieved
• Membership of a relevant professional body (e.g. IRMS, ARA, CILIP) is desirable
• Understanding of current UK General Data Protection Regulations.
• Familiarity with information governance practice ideally within a HE or research data environment
• Experience creating and managing file plans, metadata, permissions, etc. within a structured EDRMS (preferably in SharePoint)
• Awareness and application of UK GDPR and the DPA2018
• Experience of, promoting and implementing information and records management related guidance, policies and procedures, including developing and managing retention schedules and disposition of records
• Familiarity with Data Protection Impact Assessments, FOI requests
• Awareness of the Records of Processing Activity (ROPA) and Information Asset Management

YOUR RESPONSIBILITIES WILL INCLUDE:

• Monitoring the DP Inbox daily for breach reports, maintaining a log, and managing responses to data protection and freedom of information requests, including potential data breach investigations.
• Supporting the DPO with Records of Processing Activity (ROPA), managing the Information Asset Register, assisting with Data Protection Impact Assessments, and leading audits such as the ICO Accountability Tracker.
• Developing and implementing data protection and records management policies, including training, awareness, and a Security Classification Scheme, across LSTM.
• Managing the School’s EDRMS (SharePoint) for efficient records management, including retention and disposal, ensuring compliance with data protection requirements.
• Managing and responding to FOI requests daily, maintaining an up-to-date FOI log, and ensuring responses meet the 20 working days KPI while maintaining requester anonymity.
• Supporting the coordination of LSTM’s Publication Schemes and providing training to staff on the importance of FOI compliance.
• Serving as the “LSTM document controller” for managing institutional governance documents on SharePoint, leading the development and implementation of policy management processes and best practices across LSTM Group.