Information Governance Officer

at  Independent Parliamentary Standards Authority

JOB SUMMARY

IPSA is independent of Parliament and government. We make fair and impartial decisions about MPs’ pay, pensions and business costs. We provide effective regulation of MPs’ pay and business costs on behalf of the public and publish the data to provide public access to information about MPs’ pay, pensions and claims.
In order to execute our responsibilities, we collect and process a variety of data, some of which are personal/sensitive and classified up to OFFICIAL: SENSITIVE. We must ensure that it’s compliant with relevant data protection legislation and that our people are appropriately trained to handle this sensitive data. Our Information Governance Officers are at the forefront of this. They assist the Data Protection Officer (DPO) in responding to Freedom of Information Act (FoIA) requests appropriately, and in delivering FoIA and data protection advice and guidance, together with appropriate records management.
The postholder will need to be able to engage confidently and effectively with all areas of the organisation, as well as with external stakeholders, the general public, and the media.
This role sits within the Policy & Engagement Directorate and reports to the (DPO).

JOB DESCRIPTION

• Respond to all Freedom of Information Act requests within the statutory timeframe, including liaising with all areas of the organisation to obtain relevant information.
• Assist with the processing of data subject access requests (DSARs) and other areas of GDPR compliance.
• Assist with the design and development of records management processes and undertake records surveys.
• Provide guidance and support to colleagues to embed good records management practice – particularly relating to the retention and disposal of records, access controls and the development of file plans.
• Liaise with colleagues to ensure IPSA’s FOI Publication Scheme is kept up to date.
• Assisting the Data Protection Officer with other duties commensurate with the nature, level of responsibility and grading of this job as required.
• Undertake autonomous projects and other pieces of work as well as contributing to wider IPSA projects, as required.
• Reflect IPSA’s values of staying connected, seeing the bigger picture, being open, doing the right thing, and making a difference through all that you do.IPSA is a learning organisation. We constantly review our work against our strategic objectives, actively seek views from our stakeholders and assess the environment in which we operate so that we can continuously improve. Therefore, the list of key responsibilities may adapt and change over time within the spirit and nature of organisational change and the development of the role.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

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