Institutional Giving Manager

at  YMCA of the East Bay

POSITION SUMMARY:

These general functions will be carried out in keeping with the Goals, Mission, and Policies of the YMCA of the East Bay. Under the direction of the Chief Development Officer, the Institutional Giving Manager’s primary responsibility involves securing significant grants from foundations, corporations, and government agencies aligned with the YMCA’s mission to support the YMCA’s areas of focus Early Childhood Impact, Youth Development, and Healthy Communities, including capital projects, operational support, and programmatic funding.
The ideal candidate will have successful grant-writing experience and excellent writing, research, and organizational skills. This role plans and implements the grant program in the Development Department from its application to approval and utilization. It performs grant research and writing, builds relationships with Foundations and Corporations, and follows compliance and grant reporting.

QUALIFICATIONS:

• Bachelor’s degree
• Any certifications from recognized institutes with specialized courses in grants management
• Strong written and verbal communication skills
• Excellent multi-tasking skills
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community

• Manage and support grant requirements and implementation for the organization
• Assemble grant requests, including letters, proposals, budgets, reports, and presentations
• Establish and maintain current information, contact, and relationships with foundation and corporation representatives and program officers
• Maintain grant calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports (other reporting and management documents as required)
• Track and enter contact reports in Blackbaud on grant submission
• Identify and develop strategies to optimize the grants administration process
• Perform relevant research to identify available grant opportunities and evaluate the results
• Grant writing and budget submission
• Research for effective and authentic funding opportunities having a lawful registration and proven track record
• Oversee to ensure the grants are implemented according to the operational and financial needs of the organization
• Keep relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
• Oversee the job of invoicing, accounting, reporting, and other administrative functions to ensure the successful execution of the grant process
• Provide detailed reports to the funders, the CDO, and the CEO with respect to the organization’s progress
• Monitor paperwork and other related documents connected with grant-funded programs, including grant contracts
• Maintain records of all payments and receivables and prepare monthly records for all grant-related activities
• Cultivate and maintain relationships with new and existing institutional donors, ensuring they are informed and engaged with the impacts of their support
• Attend meetings and events organized by or featuring institutional partners
• Partner with the Development team to write donor communications, including impact report content, acknowledgment letters, monthly e-newsletters, donor updates, stewardship reports, website copy, and more