Interim Resource Development Events Coordinator

at  European Molecular Biology Laboratory

Administration
EMBL Heidelberg
EMBL is looking for an interim Resource Development Events Coordinator to join the Office of Resource Development (ORD). EMBL is Europe’s leading laboratory for the life sciences – an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. It operates across six sites, Heidelberg (HQ), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform fundamental research in molecular biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer.
Your role

The Office of Resource Development creates and nurtures partnerships and raises funds from individual philanthropists, Trusts and Foundations and corporate partners to jointly advance EMBL’s missions. Events play a key role – they raise funds for priority projects, introduce prospective supporters to EMBL, bring donors them closer to our work and also serve to deepen our relationships with existing supporters.

• Working closely with the Head of Department and the other members of the team, you will be responsible for the organisation of ORD events. These include the EMBL Gala, Friends of EMBL events, Corporate Partnership Programme events, major donor cultivation and stewardship events, internal engagement events as well as visits from donors and prospective donors.
• You will work with the Head of Department and programme managers on conceiving a programme of events to best meet ORD’s strategic goals and to be tailored to current and prospective donors’ motivations and expectations.
• You will liaise closely with a number of key internal departments on coordinating the logistics of these events and organising these to the highest standards. You will also deal with a number of external contacts, such as senior volunteers.
• You will be the main liaison with other departments for non-ORD-led events to which current or prospective donors are invited, and you will manage and record invitations and RSVPs to these events.
• Using our Customer Relationship Management system, you will manage invitation lists and be responsible for recording all events

You have

• 1+ years of experience of working at a nonprofit organisation, academic institution or a company, ideally in the area of event management, fundraising, customer relation management, communication or project management
• Documented experience in successful and independent organisation of events for various stakeholders including marketing and budgeting
• Degree level education, other relevant qualifications and / or equivalent, appropriate experience is required
• Proficiency in Microsoft Office Suite
• Outstanding organisational skills
• Full fluency in English and at least intermediate German language proficiency are essential
• Excellent interpersonal skills and a welcoming attitude, commitment to relationship development
• Excellent time management and problem solving skills
• Able to work independently for achieving team’s goals
• Proven ability to multi-task and perform under time pressure
• Strong written and verbal communication for provision of targeted messages
• Excellent attention to detail
• Interest in science and ability to quickly acquire new knowledge on variety of topics

You might also have

• Background in life sciences and/or molecular biology or experience-based knowledge thereof
• Fluency in French, Italian and/or Spanish
• Experience in working with CRM software
• Knowledge of Adobe InDesign
• Experience in stakeholder management and reporting

Why join us
EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. Our mission has us exploring life at all levels, and creating new ways to look at the world. Our reputation is built on scientific excellence and collaboration, and the projects we take on require all kinds of people and working styles, from big-picture creatives to patient detail-seekers.
What else you need to know
EMBL is a non-profit, intergovernmental organisation funded by 27 member states and two associate member states. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.
Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. If you’ve ever visited our campuses you’ll have experienced first-hand our friendly and collegial atmosphere. If you’ve worked with us, you’ll know we set the bar high and support one another in delivering excellent research that addresses major challenges in healthcare, agriculture and the environment.
What’s it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel: https://www.youtube.com/watch?v=N5Ny9Tr2uaY
Please note that some evening and weekend work might be required as part of this position.
Please apply online through: www.embl.org/job

• Working closely with the Head of Department and the other members of the team, you will be responsible for the organisation of ORD events. These include the EMBL Gala, Friends of EMBL events, Corporate Partnership Programme events, major donor cultivation and stewardship events, internal engagement events as well as visits from donors and prospective donors.
• You will work with the Head of Department and programme managers on conceiving a programme of events to best meet ORD’s strategic goals and to be tailored to current and prospective donors’ motivations and expectations.
• You will liaise closely with a number of key internal departments on coordinating the logistics of these events and organising these to the highest standards. You will also deal with a number of external contacts, such as senior volunteers.
• You will be the main liaison with other departments for non-ORD-led events to which current or prospective donors are invited, and you will manage and record invitations and RSVPs to these events.
• Using our Customer Relationship Management system, you will manage invitation lists and be responsible for recording all event