Intern, Office Services

at  Picton Mahoney Asset Management

Great Place to Work™ 2020, 2021, 2022, 2023, 2024 |Best Workplaces™ with Most Trusted Executive Teams 2024 | Best Workplaces™ in Financial Services & Insurance 2020, 2021, 2022, 2023, 2024 | Best Workplaces™ for Mental Wellness 2023, 2024 | Best Workplaces™ for Giving Back 2022 | Best Workplaces™ for Women 2021 | Best Workplaces for Inclusion 2021, 2024 | Best Workplaces™ in Ontario 2020 and 2021

THE OPPORTUNITY

Picton Mahoney Asset Management is presently seeking a driven Office Services Intern to join our team this Fall. Reporting to the Director, Office Services, this is a fantastic opportunity to gain experience and work with a dynamic team to support and ensure smooth administrative functions at out Toronto Office. To optimize learning and ensure an enriching experience, this will be an in-person internship, located at our Head office in Toronto.

THE QUALIFICATIONS AND EXPERIENCE REQUIRED

• Prior experience working in an office administrative capacity is preferred, but not required. We are most interested in candidates who have experience working in a top-quality customer service environment focusing on maintaining high-quality standards, delivering exceptional client service, professionalism, punctuality, and time management.
• Completion of post-secondary education is highly advantageous.
• Available to work in our Toronto office, Monday to Friday, 8:30 AM - 5:00 PM.
• Friendly, discreet, and service-oriented personality.
• Ambitious and driven, with a natural inclination to support various teams and see projects through completion.
• Exceptional integrity, prioritizing confidentiality in business matters.
• Highly organized with the ability to prioritize tasks independently and ensure meticulous attention to detail.
• Outstanding written and verbal communication skills.
• Intermediate proficiency in MS Office tools such as Word, Excel, PowerPoint, Outlook, with an interest in learning and applying new technologies.
• First Aid/CPR certification is an asset.

• Provide comprehensive administrative support at the Toronto Office, including organizing and maintaining office systems and procedures, assisting with mail sorting and arranging deliveries and courier pickups.
• Support various departments such as Human Resources, Operations, IT, Finance/Payroll, Compliance, and Investment teams with daily administrative tasks.
• Assist with overseeing office supply orders and maintain organized inventory levels.
• Provide office catering services, ensuring timely delivery and professional presentation.
• Monitor and maintain tidiness in boardrooms and office spaces throughout the day.
• Manage kitchen supplies and ensure proper functionality of appliances.
• Maintain strict policy regarding security access cards to the office, ensuring adherence to protocols.
• Print booklets as requested and assist with troubleshooting issues with the printers.
• Support various PMAM committees such as the Social Committee, Health, Safety and Wellness Committee, and Diversity, Equity and Inclusion Committee, as well as assist with company event planning.
• Perform any other ad hoc duties as assigned and required.