Internal Records Manager

at  Jacobs

ABOUT THE OPPORTUNITY

Nuclear Power Programmes is one of the newest Business Units and has been formed with the vision to support positive change and help shape the future of Nuclear Power.
Operational throughout the UK and across continental Europe, we are seeking to expand our team on a variety of nuclear projects, which range in technologies and that find themselves at different stages of their development. To do this, we are seeking to continuously employ talented individuals to join our diverse team that are excited about nuclear projects and are committed to Net Zero, and Energy Security.
The Internal Document Manager will take direction and support the Documents and Records Manager in supporting of Licence Condition 6 compliance on the SZC project.
As the focal point for development of SZC’s internal document strategy and implementation plan, including the necessary processes, systems, and infrastructure, the position requires an individual who is comfortable with record management and who will positively support the drive for a document delivery across the organisation, including implementation of lessons learned from the Hinkley Point C (HPC) project.

You’ll work in close collaboration with the SZC Transverse functions outside of PDO to ensure that Documents are delivered consistently (safely, efficiently and right first time) compliant with the nuclear site licence requirements and industry best practice. Key responsibilities:

• Lead the development, implementation and optimisation of the internal document management approach for the SZC Project transverse functions which provides assurance that Document management processes are operated in conformance to requirements (including ISO 9001, ISO 14001, GSR2) and are effective in terms of delivering intended results
• Champion and implement the documented information and records management processes across the SZC Project Transverse functions outside of PDO
• Support the document and records manager with engagement with Regulators (Office for Nuclear Regulation and Environment Agency) and related stakeholders on internal project document arrangements
• Ensure compliance with organisational requirements to support Nuclear Site Licence and Permit compliance
• Develop, monitor and report on Key Performance Indicators to promote process improvements
• Identify, capture and implement internal document management lessons learned from the HPC Project team and other industry experience for incorporation into the project development phases
• Undertaking appropriate document management monitoring measurement and analysis of results in order to identify improvement opportunities

Here’s what you’ll need:

• Degree or equivalent qualifications in a subject that demonstrates relevant technical understanding and organisation and management skills
• Experience of interfacing with leadership, senior management, regulators and external stakeholders including supply chain organisations
• Knowledge of deployment of records / document and data/information management strategies, methodologies processes and tools within a major project environment
• Understanding and application of the Quality process applicable to Records Management
• Application of relevant codes and standards (EG ISO9001/19443, GSR2, ISO14001 and ISO 45001) in a multidisciplinary project environment
• Large-scale infrastructure project experience
• Previous experience of working in a highly regulated environment

OUR CULTURE

Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business, and we genuinely believe that we all succeed by supporting one another through our culture of caring. We value positive mental health and a sense of belonging for all employees.
We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centered on inclusion and diversity.
We partner with VERCIDA to help us attract and retain diverse talent. For greater online accessibility, please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team.

• Lead the development, implementation and optimisation of the internal document management approach for the SZC Project transverse functions which provides assurance that Document management processes are operated in conformance to requirements (including ISO 9001, ISO 14001, GSR2) and are effective in terms of delivering intended results
• Champion and implement the documented information and records management processes across the SZC Project Transverse functions outside of PDO
• Support the document and records manager with engagement with Regulators (Office for Nuclear Regulation and Environment Agency) and related stakeholders on internal project document arrangements
• Ensure compliance with organisational requirements to support Nuclear Site Licence and Permit compliance
• Develop, monitor and report on Key Performance Indicators to promote process improvements
• Identify, capture and implement internal document management lessons learned from the HPC Project team and other industry experience for incorporation into the project development phases
• Undertaking appropriate document management monitoring measurement and analysis of results in order to identify improvement opportunitie