Hybrid
Agency :
Havas Media
Job Description Summary :
This is a fantastic opportunity to join our Havas Team predominantly working across our international luxury, culture and gaming clients such as De Beers, Gemfields, Bumble, Harman, and Bethesda who all activate across multiple markets from London.
Job Description :
Finance Administration Executive, International: Finance
Reporting To: Joint Finance / Client Planning Leads
Office Location: HKX Building, 3 Pancras Square, Kings Cross
The Role:
This is a fantastic opportunity to join our Havas Team predominantly working across our international luxury, culture and gaming clients such as De Beers, Gemfields, Bumble, Harman, and Bethesda who all activate across multiple markets from London.
Havas Media Group
Our ambition is to be the UK’s most integrated, agile media and marketing services group with data, content and entertainment at our core. It’s an exciting time for the business, with our move to the new ‘Havas Village’ in King’s Cross, where all UK agencies sit under one roof and share one common purpose; to bring media and creative closer together for the benefit of our clients.

Key responsibilities of the role include:

• New client set up / New supplier set up (10%) - send details only, finance set it up
• Booking with suppliers (20%)
• Booking media onto our SYNC tool
• Share buy IDs with suppliers / account teams and managing queries with relevant teams
• Distribute monthly exchange rates to planning teams where necessary.
• Receiving and managing invoices from suppliers (20%)
• Query invoice irregularities with suppliers
• Confirming invoices to booking IDs so AP can match and pay
• Prepare and collate invoices to send to payables team to issue payment (where applicable)
• Assist Anti-Phishing process where necessary
• Forecasting (25%)
• Budget tracking across accounts for an accurate annual / monthly forecast of spends
• Media channel investment tracking and monitoring
• Finance data organization
• Client Billings (25%)
• Ownership of PO tracker and filling of all client shared POs and invoices
• Management of SYNC tool to ensure correct entities are set up in relevant currencies.
• Work closely with digital trading teams & planning teams to accurately reconcile monthly spends.
• Submitting all monthly bookings via SYNC in a timely manner so the billing team can access and issue the invoices accordingly.
• Assist the credit control team in following up on any overdue / unpaid invoices.
• Ownership of local market invoice tracker
• Ownership of billed / unbilled report for back up clients
• Work closely with account teams on yearend accrual process per client

Who we’re looking for:

• 1 - 2 years relevant industry experience
• Keen problem solver
• Highly numerate
• Excellent written and spoken English
• Strong work ethic – self-motivated and able to take the initiative.
• A positive attitude – enthusiastic and willing to learn

LI-TA1

Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job

• New client set up / New supplier set up (10%) - send details only, finance set it up
• Booking with suppliers (20%)
• Booking media onto our SYNC tool
• Share buy IDs with suppliers / account teams and managing queries with relevant teams
• Distribute monthly exchange rates to planning teams where necessary.
• Receiving and managing invoices from suppliers (20%)
• Query invoice irregularities with suppliers
• Confirming invoices to booking IDs so AP can match and pay
• Prepare and collate invoices to send to payables team to issue payment (where applicable)
• Assist Anti-Phishing process where necessary
• Forecasting (25%)
• Budget tracking across accounts for an accurate annual / monthly forecast of spends
• Media channel investment tracking and monitoring
• Finance data organization
• Client Billings (25%)
• Ownership of PO tracker and filling of all client shared POs and invoices
• Management of SYNC tool to ensure correct entities are set up in relevant currencies.
• Work closely with digital trading teams & planning teams to accurately reconcile monthly spends.
• Submitting all monthly bookings via SYNC in a timely manner so the billing team can access and issue the invoices accordingly.
• Assist the credit control team in following up on any overdue / unpaid invoices.
• Ownership of local market invoice tracker
• Ownership of billed / unbilled report for back up clients
• Work closely with account teams on yearend accrual process per clien