International Mobility and Immigration Coordinator

at  Arup

At Arup we’re dedicated to sustainable development and to do socially useful work that has meaning. Our purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
We solve the world’s most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organization which offers you many possibilities to shape a better world, and your future.
This position will provide functional support to the Region in the administration of international and regional assignments, immigration and tax compliance. Position reports to the Regional Mobility Lead.

IS THIS ROLE RIGHT FOR YOU?

• Bachelor’s degree in HR or related field.
• Entry level Human Resources/Mobility experience in a professional services environment.
• Ability to multitask while maintaining high degree of confidentiality, attention to detail and accuracy.
• Outstanding prioritization, follow-up and organization skills, with ability to work independently, and use good judgment to deliver high-quality results.
• Ability to work in a fast-paced, deadline driven environment while maintaining a professional demeanor
• Strong client/customer service orientation/problem solving skills/creativity
• Computer proficiency and technical aptitude with strong skills in MS Word, Excel, PowerPoint, Outlook.
• HRIS experience in Oracle, DayForce and AssignmentPro platform could be advantageous.
  Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

• Provide proactive day-to-day support for regional mobility practices in-line with established policies and programs.
• Maintain Assignment Pro (IMIS) system for the administration of international assignments into the Americas Region.
• Coordinate and produce assignment letters/contracts and other documentation; assist with assignee briefings and answer routine assignment related questions. Includes support for global processes for other regions.
• Assist in reviewing monthly assignment and visa expiration reports and liaising the Mobility Team with analysis of the reports so that we can be pro-active in highlighting potential immigration risks and concerns as relate to our foreign national population.
• Liaise with Finance and Payroll as necessary to provide assignment compensation information and preview Shadow Payroll.
• Help with preparation of data and information for regular mobility reporting and immigration audits.
• Update and maintain mobility information on regional intranet site
• Assist in audit and reconciliation of mobility data