Internship - Administrative Support Representative (Legal Department)

at  Brown Brothers Harriman

At BBH we value diverse backgrounds, so if your experience looks a little different from what we’ve outlined and you think you can bring value to the role, we will still welcome your application!
What You Can Expect At BBH:
If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.
If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.
Join us as an Administrative Support Representative, Legal Department - Internship (6 months)
Start date: 3rd of February 2025
As an Administrative Support Representative, you will be responsible for providing support within the Corporate Secretary and Legal Administration (CSLA) team. The CSLA team is responsible for, maintaining the legal and domiciliary structure of BBH clients.
As an Administrative Support Representative, you will provide support to the CSLA team with the administrative duties listed below with some supervision from the Assistant Corporate Secretary and Legal Analyst:

Key Responsibilities:

• Review and reconciliation of domiciliary records
• Review and reconciliation of client agreements of BBH
• Assisting with the Global Records Integrity Platform (“GRIP”) data migration
• Archiving documents and maintenance of the archiving database
• Oversee the maintenance of the corporate records during and after client conversion.
• Participate in the annual review of department Policies and Procedures, in order to validate their effectiveness
• Participate in special projects involving the CSLA department, as directed by the Assistant Corporate Secretary

Essentials:

Education level and/or relevant experience(s):

• You have excellent verbal and written communication skills in English (a good command of any further European language an advantage)
• You demonstrate accountability and resilience when facing challenges, responsive and display exceptional customer service, take ownership for tasks assigned to you, have an exceptional eye for details and have strong interpersonal skills and communicate well and timely
• You are a proficient user on MS Office products, Outlook, Excel, Word, Nuance power PDF, Access Databases and Power Point

In order to be eligible, you must meet the following criteria:

• Available for a minimum of 6 months starting in February 2025
• Internship required for graduation and currently studying for a Master’s degree (specializations such as Business, Finance, Accounting, Economics or equivalent would be an asset)
• Formal signed internship agreement provided by university

• Review and reconciliation of domiciliary records
• Review and reconciliation of client agreements of BBH
• Assisting with the Global Records Integrity Platform (“GRIP”) data migration
• Archiving documents and maintenance of the archiving database
• Oversee the maintenance of the corporate records during and after client conversion.
• Participate in the annual review of department Policies and Procedures, in order to validate their effectiveness
• Participate in special projects involving the CSLA department, as directed by the Assistant Corporate Secretar