Invoice Administrator

at  Patrick Mechanical Limited

Patrick Mechanical Limited is actively seeking a professional and committed individual to take on the role of Invoice Administrator:

Position duties include:

• Ensuring invoices are compiled , issued promptly and with proper deliverables in contracts
• Request Purchase Order and Release numbers
• Updating Vale BPO tracking sheet
• File release numbers, invoice copies and other documents
• Manage item number binders and blanket purchase order (BPO) binders
• Organize item numbers for certain jobs and database information to keep information current
• Impute and work with Detailed Cost Ledgers in Jonas accounting software
• Communicate with project leaders regarding job progress
• Support for answering incoming calls when receptionist is away/busy
• Gather/sort documents and related information
• Creating documents and spreadsheets in Microsoft Word and Excel
• Contributing a team effort by accomplishing related tasks as needed

Qualifications include:

• Attention to detail, well organized and efficient
• Experience with electronic accounting software an asset
• Exceptional computer skills (Microsoft Word, Excel, Outlook)
• General math skills
• Ability to complete repetitive tasks
• Ability to work in a team setting
• Ability to work independently with little to no supervision

For more information about our company, please visit www.patrickmechanical.ca
Job Types: Full-time, Permanent

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Vendor Management: 1 year (preferred)
• Accounts Payable: 1 year (preferred)
• Invoicing: 1 year (preferred)

Work Location: In perso

• Ensuring invoices are compiled , issued promptly and with proper deliverables in contracts
• Request Purchase Order and Release numbers
• Updating Vale BPO tracking sheet
• File release numbers, invoice copies and other documents
• Manage item number binders and blanket purchase order (BPO) binders
• Organize item numbers for certain jobs and database information to keep information current
• Impute and work with Detailed Cost Ledgers in Jonas accounting software
• Communicate with project leaders regarding job progress
• Support for answering incoming calls when receptionist is away/busy
• Gather/sort documents and related information
• Creating documents and spreadsheets in Microsoft Word and Excel
• Contributing a team effort by accomplishing related tasks as neede