Invoicing Administrator I

at  Park Place Technologies Malaysia Sdn Bhd

INVOICING ADMINISTRATOR I

The Invoicing Administrator I accounts for contract service revenue and expenses through the Service Trak database (which tracks all contracts and any changes to those contracts from a revenue and commission standpoint). Assists in making sure contracts are entered in the system accurately, customers are invoiced correctly, and revenue is earned per GAAP recognition requirements over the life of the contract. Assists the Contracts Team with contract renewals and terminations.

EDUCATION:

• Associates Degree or equivalent work experience required.

• Reviews service contracts to ensure data entry was correct and the contract is scheduled to be billed as per the terms agreed. Revenue is recognized monthly so a review of the revenue table as it corresponds to what was billed is done on all contracts to validate revenue is earned per GAAP. This balancing of what was billed versus what was earned in any given month yields a liability account called deferred revenue that is reconciled monthly.
• Journal entries involving reclassifications and revenue recognition are prepared monthly.
• Reconciliations are completed with supporting documentation and are filed both physically and electronically in an organized layout for easy reference.
• Assists with any invoicing issues needing resolution. Some of which require extensive research and the assistance of other departments. Examples of invoice issues include incorrect purchase order reference, auto-renewal for customers that wish to terminate, and contract changes not processed correctly and either possess an internal or external error.
• Assists the Contracts Team with contract renewals and terminations. May need to research what period a contract has paid through so that the Contracts Team can decide how to proceed with the contract renewal. Ensures terminations are entered properly into Service Trak and the revenue recognition is accurate once entered.
• Other duties as assigned.