Invoicing Clerk - Longforgan

at  TSG UK Solutions Ltd

PRINCIPAL OBJECTIVES:

The role’s primary focus is on the generation of purchase orders, invoices, and other financial documentation. As an Invoicing Clerk with TSG UK, you will be responsible for generating accurate and timely invoices for business activities across the company in line with contractual agreements, using the Kimoce operating system (training will be provided). You will play a key role in identifying and correcting invoicing errors, ensuring financial accuracy, and fostering strong relationships with clients.
Additionally, as an Invoicing Clerk you will manage financial databases, collaborate with various departments for operational support, and contribute to the department’s overall efficiency through general administrative tasks.

THE FOLLOWING SKILLS AND ATTRIBUTES WILL SET YOU UP FOR SUCCESS:

• Strong self-motivation and organisational skills.
• Comfortable working with numbers; the ability to make quick and accurate mathematical calculations is essential.
• Excellent written and verbal communication skills, as you will liaise with both clients and internal teams.
• Solid customer service skills, with the ability to engage with clients in a clear and professional manner.
• Competence in data entry and general administrative tasks.
• Ability to prioritise tasks and work efficiently under time constraints.
• Proficiency in Microsoft Office suite.
• Previous experience in clerical roles or customer service is highly advantageous.

• Daily Invoicing: Perform daily invoicing tasks including contract invoicing, reactive works, and large equipment/project invoicing.
• Error Resolution: Research and correct invoicing errors, issue credit notes as necessary, and communicate effectively with clients to resolve issues.
• Database Updates: Maintain and update client accounts, contracts, and new customer accounts in the company databases.
• Operational Support: Assist other departments with invoicing-related questions and problems.
• Administrative Tasks: Prepare reports, assist with account collection, file records, and respond to general customer inquiries.