IT Administrative Assistant

at  BC Ferries

Job Description :

Reporting to the Executive Director, Business Transformation you add value and are energized by key areas of oversight such as:

• Supporting the Executive Director, Business Transformation and team, in all aspects of the efficient operations of the department
• Maintaining a current knowledge of divisional programs, mandates, objectives, issues, budgets and methods of service delivery
• Arranging and attending meetings, preparing agendas, recording minutes and bringing forward pertinent issues and agreements. Conducting follow-up to verify the prompt implementation of agreed-upon courses of action
• Maintaining/coordinating calendars, scheduling meetings, travel and accommodation
• Maintaining confidential files, documents, records on Sharepoint or other corporate directories, establishes records management systems in accordance with BC Ferries’ retention schedule and policies
• Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices, liaising with the Finance Department on budget concerns; and verifying, approving and processing all invoices for the administration and contracted routes budgets
• Creating presentations, spreadsheets, Briefing Notes, Memos, Directive and Bulletins and correspondence as required
• Performs other duties as assigned