IT Assistant - IMHL

at  McGill University

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Hiring Unit:
Desautels Faculty of Management
Position Summary:

Main duties

• General clerical duties including meeting management and filing student assignments.
• Monitor multiple mailboxes and reply to inquiries
• Assist in database management, updating and cross-referencing raw data: admissions database, alumni database, outreach database, info session registration lists, personal information form lists
• Monitor social media accounts
• Prepare communications for information sessions
• Prepare online module evaluations and distribute to students; prepare reports of results
• Assist with myCourses (student list, add documents)
• Assist with promotion of new and events to alumni and wider audience
• Gather testimonials
• Assist in compiling Capstone certificates and Attestations of completion
• Prepare class materials (photo cropping, mail merge, word documents, PowerPoint documents, printing materials)
• Assist with events (registration, bookings/catering, room set up and tear down, welcome guests, printing/wayfinding)

Responsibilities are not solely limited to the above listed and you may be asked to assist in other tasks on various occasions.

Other Qualifying Skills and/or Abilities

• Knowledge of Word, Excel, PowerPoint, Outlook, Canva
• Ability to multi-task, work efficiently, enjoy having a diversity of tasks to accomplish, and be detail-oriented

Minimum Education, Certification and Experience:
High school diploma with one year of relevant experience in the field of work.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:

• General clerical duties including meeting management and filing student assignments.
• Monitor multiple mailboxes and reply to inquiries
• Assist in database management, updating and cross-referencing raw data: admissions database, alumni database, outreach database, info session registration lists, personal information form lists
• Monitor social media accounts
• Prepare communications for information sessions
• Prepare online module evaluations and distribute to students; prepare reports of results
• Assist with myCourses (student list, add documents)
• Assist with promotion of new and events to alumni and wider audience
• Gather testimonials
• Assist in compiling Capstone certificates and Attestations of completion
• Prepare class materials (photo cropping, mail merge, word documents, PowerPoint documents, printing materials)
• Assist with events (registration, bookings/catering, room set up and tear down, welcome guests, printing/wayfinding