Job ID #30760: Financial Assistant III/Receptionist

at  City of Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #30760: Financial Assistant III/Receptionist
• Union: CUPE Local 5167
• Job Description ID #: 5376
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on January 29th.
• Duration: 18 MonthsThis vacancy is for a period of 18 months as a result of a promotion.
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

QUALIFICATIONS

• Previous clerical experience related to duties listed above normally acquired through a combination of education and relevant work experience.
• Experience in fundamental business math skills and working knowledge of basic accounting concepts normally acquired through a combination of education and/or related work experience.
• Experience in a computerized environment. Proficient working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and other software such as PeopleSoft and AP Web Centre.
• Excellent communication skills.
• Must be well organized, professional, possess initiative, good judgement and ability to work independently.
• Demonstrated ability to communicate effectively and courteously with internal operating staff and finance team members.
• Demonstrated ability to accurately and quickly convert information from written, typed or printed documents into database applications.

SUMMARY OF DUTIES

Reports to the Business Administrator. Performs a variety of accounting, support and administrative functions.

GENERAL DUTIES

• Word processes correspondence, memos, forms and envelopes.
• Receives packages from inter-office mail and external courier providers.
• Distributes packages and mail to other staff members.
• Performs filing of invoices, reports, etc.
• Performs data entry functions. Tracks and/or documents data entry problems.
• Documents data, retrieves data and generates computer reports as required.
• Distributes accounts payable invoices.
• Assists with entry of timesheets.
• Adjusts accounts payable invoices to generate purchase order details in preparation for approval.
• Support operating group or program staff when creating purchase order requisitions and ensuring compliance with the procurement policy.
• Support other finance team members when assistance is required.
• Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Performs other duties as assigned which are directly related to the major responsibilities of the job.