Judicial Appointments Commission

at  Ministry of Justice

Salary
£38,661 - £42,019
Number of jobs available
1
Detail of reserve list
12 Months
Region
London
City/Town
London
Building/Site

HEO

Post Type
Permanent
Working Pattern
Full Time, Flexible Working
Role Type
Administration / Corporate Support, Secretarial
Will the successful applicant have line manager responsibilities?
No
Job description

JUDICIAL APPOINTMENTS COMMISSION – SENIOR EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE (HEO)

We’re looking for a Senior Executive Assistant (HEO level) who will be responsible for providing assistance to our Chief Executive (CEO) and Deputy Chief Executive (DCEO), as well as support to the Secretariat team.
The successful candidate will play a critical role in supporting the CEO and DCEO in leading the JAC team and working with staff at all levels to deliver our business plan. You will assist both the CEO and DCEO in their day-to-day work, helping to prioritise their time effectively, shape their agenda, and support them to deliver their job as effectively as possible.
You will also work directly with a wide variety of senior stakeholders across government, the judiciary, and the legal profession. You will use your excellent communication, influencing and relationship management skills to support collaborative working. You will also be comfortable working at pace while maintaining exceptional attention to detail and sound judgement.
As an independent public body, the Judicial Appointments Commission is responsible for designing, planning, and running recruitment campaigns to select judges in the courts and tribunals, up to and including the High Court, as well as non-legal tribunal members. You can read more about our work on our website: http://judicialappointments.gov.uk

FURTHER INFORMATION

If after reading this job description you require any further information, please contact Jacqui Thomson, JAC Head of Secretariat, at Jacqui.Thomson@judicialappointments.gov.uk
If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC HR Division:
Recruitment@judicialappointments.gov.uk
The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.
Additional Information

DIVERSITY & INCLUSION

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Interview dates
Interviews are expected to take place in late November/early December 2024. Interviews will be conducted either remotely via Microsoft Teams or at the JAC offices in Clive House, London. More details on the arrangements will be provided to candidates invited to interview.
Closing Date:
14/11/2024, 23:55 hours.
Contact information
If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 91890.
If after reading this job description you require any further information, please contact Jacqui Thomson, JAC Head of Secretariat, at Jacqui.Thomson@judicialappointments.gov.uk
If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC HR Division: Recruitment@judicialappointments.gov.uk
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

• You’ve been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
• You were studying abroad
• You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

INTERVIEW STAGE ASSESSMENTS

There is 1 interview stage for this vacancy.
Behaviours
Managing a Quality Service
Communicating and Influencing
Delivering at Pace
Experience
General experience question in relation to essential criteria/job description
Additional Assessment(s)
JAC Senior Executive Assistant to the Chief Executive work-based task

Reporting to the Head of Secretariat, your main responsibilities will include:

• Proactively manage the Chief Executive’s inbox and diary: scheduling meetings, flagging urgent issues, commissioning responses, monitoring and following up on actions, and being a friendly and helpful representative for them and the wider directorate both internally and with external stakeholders.
• Coordinate the CEO’s and Deputy CEO’s diaries, actively ensuring that the right meetings are given priority, resolving scheduling conflicts and ensuring adequate time is allowed for travel, preparation, and desk work.
• Support the Head of Secretariat in managing the JAC Chairman’s JAC stakeholder activities.
• Commission, research, and provide high quality briefing and advice for the CEO.
• Ensure senior colleagues are aware of potential items for discussion to support the Chief Executive in both internal and external stakeholder meetings.
• Ensure that the CEO is fully equipped with relevant materials and briefed (verbal and written) prior to all meetings, and that arrangements for the meetings operate successfully.
• Keep a careful note of points discussed at meetings and follow up action points with relevant managers, providing feedback to colleagues following the Chief Executive’s comments or steers on their work and outlining next steps.
• Provide administrative support to the CEO and DCEO in the preparation of presentations, reports, and internal and external correspondence
• Act as a point of contact and conduit to ensure activities are coordinated and joined up across the JAC undertaking specific projects that directly support the cross-JAC priorities set by the CEO.
• Provide an effective Senior Leadership Team secretariat function, taking ownership of weekly agendas and actions.
• Support the DCEO in setting the agenda for monthly Strategy and Policy Division meetings.
• Support the Head of Secretariat, to manage the Business of the Board and deliver 8 Board meetings a year.
• Provide support as part of the Commission Secretariat team, who are responsible for all aspects of support to the JAC Commission Board and sub-Committees.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.