Judicial Assistant I Closes November 28th @ 5:00 pm

at  Beaver County

Description:

Join Our Team and Experience the Benefits of Working for Beaver County! We offer a comprehensive benefits package designed to support your well-being and work-life balance, including:

• Paid Time Off including sick and vacation with 13 paid holidays annually
• Comprehensive medical, dental, and vision coverage
• Participation in the Utah Retirement Systems with significant employer contributions to secure your future
• 32 hours per week

EDUCATION AND EXPERIENCE:

• Graduation from high school or equivalent;

KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of telephone operations and receptionist functions; legal and court terminology; basic accounting and bookkeeping; of office methods and equipment, complex filing systems and computerized applications for records filing.
• Skill in the operation of personal computer and various program applications.
• Ability to follow complex instructions; work under stressful working conditions created by strict time frames; learn legal and court document formats; learn criminal and civil law as it applies to court processes; manage angry individuals and unpleasant situations; communicate effectively, verbally and in writing; develop effective working relationships with co-workers, appointed officials, professionals, and the public.

SPECIAL QUALIFICATIONS:

Must be bondable. Must be eligible to serve as a notary. Must be eligible to receive security clearance for access to State computer (BCI, DLD, NCIC, MVRG, INLETS). Required successful completion of monthly certification and attend annual 2 day out of town state training and annual 1 day out of town district training provided through the office of the State Courts for Judicial staff.

GENERAL PURPOSE

Performs a variety of complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the County Justice Court.

ESSENTIAL FUNCTIONS

• Performs clerical tasks; receives, logs and files incoming citations and complaints; maintains cross reference recovery system; opens mail, sorts and processes; under strict guidelines as may be approved by the justice court judge, administers fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.
• Receives telephone calls and greets public over the counter and refers to appropriate person; answers questions about citation payments and trial or hearing schedules, and assists public in resolving questions regarding various civil processes and papers; provides information about court procedures and schedules; sets appointments;
• Open review and distribute mail for the Justice Court. Perform cashier functions, accept post a process and verify payments credits and other financial transactions. Maintain a separation of duties.
• Operate computer terminal (remote desktop, Judicial Workspace and Coris), input and retrieve information related to citations, statistics, records, reports, accounts and services.
• Prepares and enters into computer arrest and bench warrants; order to show cause, failure to appear and refers to Judge for signature; Notifies and sends copies to defendants, driver’s license division and police departments as needed.
• Review and maintain tracking report(s) to monitor when payments are due, end of probation, etc.
• Maintains fiscal records of the court as needed and required by law; maintains mail log records; writes receipts for moneys mailed or paid in person; posts payments decisions and other information in computerized ledger; maintains account of checks returned; maintains court docket for cases as may be required.
• Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; prepares pleadings for failure to appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause, and information; accepts money for bail forfeitures, fines; issues receipts; Mails out notices as needed as required by state law
• Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions; notifies or subpoenas involved parties in a timely manner; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures.
• Maintains record of court proceedings; receives and dockets notices of appeal; types judgments, abstracts of judgment, supplemental motions, orders to show cause, garnishments and executions.
• Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing.
• Compiles reports showing all court activity for the State Bureau of Criminal Identification, State Court Administrator, State Driver License Division, and Beaver County to facilitate caseload analysis.
• Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private counselors and public defenders, adult probation, county courts, and county offices.
• Types various reports, memoranda, forms, abstracts and documents for the court.
• Performs related duties as required.
  Requirements: